Operations & Office Intern

Operations & Office Intern

Location: Alexandria, Virginia

Company: Aber Instruments Inc.

Position Type: Part-Time Internship (Approximately 20 Hours per Week) agreed upon hours. 

Compensation: $20.00 per Hour

Duration: 10–12 Week

Reports To: Office Manager / Operations Manager 

Position Summary

Aber Instruments Inc. is seeking a reliable, organized, and motivated Operations & Office Intern to support daily office operations, administrative functions, and business coordination activities. This internship provides hands-on experience in office administration, operational support, logistics coordination, documentation management, and general business operations within a growing scientific technology company.

The intern will work closely with the operations team to help maintain an efficient, professional, and organized work environment while contributing to process improvement initiatives that support long-term business success.

Key Responsibilities

• Assist with daily office administration and general clerical duties
• Support operational and dispatch coordination activities by tracking assignments, schedules, and communications
• Organize and maintain office files, records, documentation, and shared digital folders
• Assist in creating, updating, and improving internal procedures, process guides, and standard operating procedures (SOPs)
• Help manage office supplies, inventory organization, and replenishment needs
• Support package preparation, shipping, receiving, and dispatch activities
• Assist with data entry, spreadsheets, operational tracking, and basic reporting
• Help maintain recurring task schedules and administrative records
• Support onboarding preparation and administrative setup for new employees
• Greet visitors and provide general office support when needed
• Maintain cleanliness and organization of shared office spaces
• Assist team members with special projects and continuous improvement initiatives
• Provide general administrative and operational support across departments

Qualifications

• Basic proficiency with Microsoft Office and/or Google Workspace
• Strong organizational and time-management skills
• Excellent written and verbal communication skills
• Positive attitude, strong work ethic, and willingness to learn
• Ability to work independently and collaboratively within a team environment
• Dependable, detail-oriented, and proactive in completing assigned tasks

Preferred Qualifications

• Previous experience in an office, administrative, retail, hospitality, or customer service environment
• Experience using spreadsheets, databases, or organizational software tools
• Familiarity with phone systems, dispatch coordination, or logistics processes
• Interest in business operations, administration, project coordination, or logistics
• Strong attention to detail and problem-solving abilities

What You'll Gain

• Hands-on experience within a growing international scientific technology company
• Exposure to business operations, office administration, logistics, and coordination processes
• Experience supporting operational organization and process improvement projects
• Development of professional communication, administrative, and workplace skills
• Opportunities to contribute to meaningful operational initiatives
• Mentorship and practical experience working within a collaborative team environment
• Potential consideration for future employment opportunities based on performance

Equal Opportunity Employer

Aber Instruments Inc. is committed to creating an inclusive workplace and is proud to be an equal opportunity employer. We welcome applicants from diverse backgrounds and experiences and are committed to fostering a professional, respectful, and supportive work environment.