Roundtable Video Production

Gov2Biz is seeking an experienced video production team to record an indoor corporate roundtable at the Hyatt Regency Huntington Beach Resort & Spa in Huntington Beach, California.

Event Details

Date: August 19, 2026
Time: 10:00 a.m.–1:00 p.m.
Recording duration: Approximately 2–3 hours
Format: Indoor corporate roundtable discussion
Estimated participants: 25

Required Services

The selected vendor should provide:

• Multi-camera video coverage
• Professional audio capture for all speakers
• Professional lighting
• On-site production and technical support
• Full-length edited recording
• Delivery of all raw video and audio files

Optional Services

Please provide separate pricing for:

• Closed captions
• Lower-third participant name graphics
• Short highlight clips for social media and marketing
• Additional editing or video revisions

Vendor Requirements

The ideal vendor should have experience recording corporate roundtables, panel discussions, conferences, or executive events. Please include:

• Relevant portfolio samples
• Proposed equipment and crew configuration
• Estimated setup and breakdown time
• Delivery timeline for edited and raw files
• Number of revision rounds included
• Travel, parking, equipment, and other applicable fees

Please confirm your availability for August 19, 2026, and provide an itemized quote covering required and optional services.