Receptionist / Office Assistant (Temporary Role from July - October)

Ascent, LLC is a leading provider of comprehensive solutions for the planning, design, engineering, development, and operation of data centers and other mission critical facilities. Headquartered in Saint Louis, MO, Ascent specializes in powerful, efficient, and technologically advanced mission critical facilities and offers clients a broad range of delivery models spanning shell & core, build-to-suit, turnkey, and outsourced critical systems operations. Founded in 1998, Ascent provides a full spectrum of fast-track services that include project programming, design management, facility assessment, development and construction management, commissioning, and ongoing maintenance operations. Today, Ascent focuses on providing clients with innovative solutions and services yielding the highest levels of operational autonomy, efficiency, and control. Ascent’s clients include some of the most demanding mission critical organizations spanning multiple industries, Fortune 500 firms, and service providers.  Our business is growing fast and we are currently seeking a talented Receptionist/Office Assistant.

TITLE:   

Receptionist/Office Assistant (Temporary Role July - October) 

LOCATION: 

St. Louis, MO

HOURS:

• Schedule is 8:00 am – 4:30 pm Monday – Friday

SUMMARY

This position is responsible for providing a professional initial point of contact for our clients and visitors, as well as general office, kitchen, maintenance and other duties as assigned. It is a position that requires frequently walking, standing, bending, and lifting within an office environment. When not performing tasks that require being in other areas of the office, this role will maintain a front desk presence.

RESPONSIBILITIES:

• Greet and assist visitors entering the lobby, ensure presence at the front desk when scheduled guests are expected
• Maintain visitor sign-in logs on tablet and issue/print visitor badges for guests 
• Respond to emails and requests from company staff, may assist with online conference room reservation approvals through Outlook as well as general questions via email and Teams
• Order office, kitchen, and cleaning supplies – will work with Office Manager on frequency and to coordinate purchase
• Maintain inventory and keep various products stocked and current throughout the day (ie: company letterhead, office supplies, kitchen supplies, coffee, cleaning supplies, etc.) 
• Order lunches when necessary for office meetings
• Prep, set up, and clean up for all company events
• Responsible for replenishing coffee, tea, fountain soda as needed, including lifting/connecting boxes of soda, CO2 canisters, etc. 
• Maintain the kitchen area throughout the day, including but not limited to restocking, general cleaning, starting and unloading the dishwasher, fridge cleanout, sanitizing soda fountain, etc. 
• Provide general office support with a variety of clerical activities and related tasks as needed.
• Professionally answer incoming calls on multi-line phone system (primarily fielding sales calls and preventing transfer to management).
• Receive, sort, and deliver incoming mail including opening, date stamping, and scanning (as applicable) general/non-confidential correspondence
• Send outgoing mail including USPS, FedEx, UPS, etc. May lift/move boxes for incoming/outgoing delivery
• Maintain the general filing and electronic filing for various departments 
• Serves as the first point of triage for any maintenance issues. Will respond alongside Office Manager to assist with clean-up/mopping of leaks, placing out of order signs, and working to get appropriate vendor or maintenance team onsite to respond. May also initiate work order ticket for resolution. 
• Assist with special projects, events, and additional tasks throughout the office as needed. This may include supporting other departments on administrative tasks throughout the day as needed while working at the front desk. 

QUALIFICATIONS:

• High school diploma or equivalent (GED)
• Reliable to work a full-time schedule with set hours (attendance is key)
• Proficient with MS Office: primarily Outlook, Word and Excel     
• Comfortable with a position that requires both sitting stationary in a single location and also walking, standing, moving throughout the building in a more physical capacity
• Strong organizational skills
• Excellent verbal and written communication skills
• High professionalism in representing the company as the first point of contact 
• Possess exceptional interpersonal communication skills
• Ability to work independently on assigned tasks as well as to accept direction on given assignments
• Proficient on a multi-line phone
• Comfortable with taking on a large variety of administrative and kitchen/cleaning tasks
• Lifting up to 50 lbs, regular bending, stooping, climbing and long periods of walking / standing will be required

This position reports to the Office Manager 

Ascent, LLC is an Equal Opportunity Employer.  We are committed to harboring an inclusive and diverse work environment and welcome all qualified applicants regardless of race, age, gender, sexual orientation, gender identity, religion, disability, national origin, protected military or veteran status, or any other status protected by the laws or regulations in the locations where we operate.  These terms apply to all stages of employment with our company.  Ascent, LLC actively works to create an inclusive environment where all of our employees can thrive, and we understand that having a wide range of experiences, viewpoints, and backgrounds help to make us both a stronger employer and a stronger business.