Sponsor Relations & Fulfillment Intern

MICRO-INTERNSHIP 5 OF 6

Sponsor Relations & Fulfillment Intern
Springfield's The Block Party • Community Activation Network
The reason 150 sponsors show up ready to go

Term

UO Summer Term 2026 (July 7 or earlier – September 11)

Hours

6–8 hours per week; heaviest June–August

Location

Remote-friendly; occasional check-ins with ED

Compensation

Stipend available; academic credit eligible

Reports To

Benjamin Wilkinson, Executive Director

Major Fit

Business Administration · Nonprofit Management · Communications

ABOUT THE ROLE

The Block Party doesn't happen without its sponsors — and with 150 of them, keeping every contract signed, every certificate of insurance collected, and every payment confirmed is its own full-time job. This intern handles that job.

You'll serve as the operational backbone of our sponsor pipeline, working from a shared tracking spreadsheet to monitor each sponsor's status across contracts, insurance requirements, and payment confirmations. You'll work closely alongside the ED, who has been building this event for seven years and has the sponsor relationships, templates, and institutional knowledge to set you up for success from day one.

This is an administrative and communications role — detail-oriented and methodical. The work is quieter than event day, but just as critical to pulling it off.

WHAT YOU'LL DO

• Maintain the sponsor tracking spreadsheet, keeping contract status, insurance, and payment records current for 150+ sponsors
• Send templated follow-up emails to sponsors with outstanding contracts, certificates of insurance, or unpaid balances
• Verify that certificates of insurance meet event requirements; flag exceptions to the ED
• Update sponsor information in the event map database for use in public-facing materials (website, printed maps, signage)
• Coordinate with the Creative & Print Production intern to ensure sponsor details are accurate before print deadlines
• Escalate edge cases to the ED; most communications are template-driven

WHAT YOU'LL GAIN

• Experience managing a multi-stakeholder fulfillment pipeline from first contact to confirmation
• Practical skills in sponsor relations, contract administration, and professional communications
• Familiarity with the full sponsorship lifecycle at a large-scale community event
• A concrete, quantifiable portfolio item: managed fulfillment tracking for 150+ event sponsors

YOU'RE A GOOD FIT IF YOU...

• Are organized to a fault — you notice what's missing and follow up without being asked
• Are comfortable owning a shared spreadsheet and keeping it clean and current
• Can write professional, friendly emails quickly from a template
• Don't mind methodical administrative work when you know it makes everything run
• Are reliable and responsive; sponsors expect timely communication

MUST BE AVAILABLE

• July 7 or earlier through early September, with consistent weekly availability
• Completion of final database and map updates before the print deadline in late August