Lease Administration Specialist (Contract Analyst)

Lease Administration Specialist (Contract Analyst)

About CoreSite

At CoreSite, we empower a more connected future through high-performance data centers and interconnection solutions. Recognized as a trusted partner in digital transformation, our strategically located facilities and innovative services enable businesses to connect, collaborate, and grow in an ever-evolving technological landscape.

Our culture is defined by operational excellence and a relentless drive for innovation. We foster a collaborative environment where every team member is valued, wins are celebrated as a team, and ownership is part of our DNA. At CoreSite, we're not just building state-of-the-art infrastructure—we're creating a community of forward-thinkers committed to solving complex challenges and delivering exceptional customer experiences.

At CoreSite, we are Committed to Excellence, Build Connections, Own It, Do the Right Thing, Have Fun, and Win as a Team. Join us and be part of a team that is shaping the future of digital infrastructure while supporting your professional growth and success.

Why This Role Matters

As a Lease Administration Specialist, you'll play an important role in supporting CoreSite's customer contract lifecycle and helping ensure critical business information is accurate and up to date. This role offers the opportunity to work closely with teams across Sales, Legal, Finance, Operations, and Senior Leadership while gaining valuable experience with contract administration, business processes, and enterprise systems such as Salesforce.

If you enjoy problem-solving, working with data, collaborating across teams, and contributing to process improvements, this role offers a unique opportunity to build a strong foundation in business operations and contract administration.

Role Summary

As a member of the Accounting team, the Lease Administration Specialist is responsible for supporting license and lease administration activities within Salesforce.com and ensuring that license and lease updates—including new and expansion sales, renewals, relocations, move-outs, and assignments—are processed accurately and timely.

This position reports to the Lease Administration Supervisor and works closely with Accounts Receivable, Accounts Resolution, Billing Assurance Analysts, Operations, Facilities, Legal, Accounting/Finance, Internal Audit, Sales, and Senior Management.

Key Responsibilities

Contract Administration & Data Management

• Work closely with Sales, Legal, and Senior Management teams to facilitate customer and CoreSite countersignatures and ensure information presented on customer contracts and entered into Salesforce.com is accurate.
• Ensure license and lease information is accurately entered into the Salesforce.com contract repository upon contract execution and that all required documentation is obtained and communicated in a timely manner to the appropriate CoreSite teams.
• Review customer Certificates of Insurance (COIs) and partner with the Client Services team to resolve outstanding issues.

Process Improvement & Operational Excellence

• Collaborate with cross-functional teams to identify process improvements and system enhancements that streamline Lease Administration workflows.
• Participate in special projects, including Sales training initiatives, data quality improvement efforts, and process enhancement activities.
• Promote and demonstrate behaviors consistent with CoreSite's culture and Guiding Principles.

Cross-Functional Partnership

• Partner with teams across the organization to share knowledge, support business objectives, and promote best practices.
• Build effective working relationships with stakeholders across Sales, Legal, Finance, Operations, Facilities, Internal Audit, and Senior Management.

Knowledge, Skills & Abilities

Organizational & Analytical Skills

• Self-starter who works well in a fast-paced environment, produces accurate and timely results, and adapts effectively to changing priorities.
• Ability to manage and prioritize multiple tasks and deadlines.
• Strong organizational skills and attention to detail while maintaining an understanding of broader business objectives.
• Strong analytical and problem-solving skills with accountability to monthly and quarterly financial deadlines.
• Ability to comprehend, analyze, and interpret business documents, lease/license agreements, and financial information.

Communication & Collaboration

• Excellent interpersonal, verbal, and written communication skills.
• Ability to explain processes clearly and partner with teams to support adherence to established procedures.
• Thrives in a collaborative, team-oriented environment and enjoys working cross-functionally.
• Ability to communicate professionally and effectively with customer and company personnel at all levels.

Technical & Business Systems Skills

• Understanding of billing and accounts receivable systems and related business processes.
• Knowledge of Salesforce.com and Oracle JD Edwards is a plus.
• Proficiency with Microsoft Office applications, including Excel and Word.

Education & Experience

• Associate's or Bachelor's degree in Business, Accounting, Finance, or a commensurate level of directly related experience.
• Any experience in customer service, billing, or lease administration preferred.
• Experience within the telecommunications and/or real estate industry is a plus.

Additional Information

We recognize that candidates may not meet every qualification listed. If you're excited about this opportunity and believe your skills and experiences align with the role, we encourage you to apply.