Director of Events

Director of Events

Oregon State University

Department: College of Business Dept (BUS)

Appointment Type: Professional Faculty

Job Location: Corvallis

Recommended Full-Time Salary Range: $78,731-$103,554

Job Summary:

The College of Business is seeking a Director of Events. This is a full-time (1.00 FTE ), 12-month, professional faculty position.

The Director of Events oversees and provides leadership for in-person and virtual programming and major events in the College of Business. Event audiences will vary from faculty/staff, students, alumni, donors and employers. The role establishes and maintains relationships with internal and external stakeholders, including alumni, faculty, staff, volunteers, industry partners, committees, federal, state, and local agencies, and professional associations to ensure the desired outcomes are met for all college events and programs.

The role will participate in strategic planning efforts that support the mission, vision, and goals for the college.

The role will be responsible for providing leadership through overall event coordination, management, and execution. This will be accomplished pre-event planning through execution of plans, budget oversight and forecasting, and reviewing/analyzing outcomes related to events. The Director leads the development and prioritization of the college’s event portfolio in alignment with strategic goals. They will partner with stakeholder to define event purpose, audience, and desired outcomes prior to execution.

This position will supervise 1-2 professional faculty and multiple student employees.

The role reports to the Executive Director of Marketing, Communications & Events in the college. The College of Business is committed to maintaining and enhancing its diverse and collaborative community that strives for equity and inclusivity. All faculty and staff members are responsible for helping to ensure that these goals are achieved and should be able to demonstrate contributions to diversity, equity, and inclusion. Such contributions can be part of service and/or professional development. Outputs and impacts of these efforts to promote diversity, equity, and inclusion will be included in annual performance reviews.

Why OSU?

Working for Oregon State University is so much more than a job!

Oregon State University is a dynamic community of dreamers, doers, problem-solvers and change-makers. We don’t wait for challenges to present themselves — we seek them out and take them on. We welcome students, faculty and staff from every background and perspective into a community where everyone feels seen and heard. We have deep-rooted mindfulness for the natural world and all who depend on it, and together, we apply knowledge, tools and skills to build a better future for all.

FACTS :

• Top 1.4% university in the world

• More research funding than all public universities in Oregon combined

• 1 of 3 land, sea, space and sun grant universities in the U.S.

• 2 campuses, 11 colleges, 12 experiment stations, and Extension programs in all 36 counties

• 7 https://hr.oregonstate.edu/work-life/diversity-and-cultural-resources that offer education, celebration and belonging for everyone

• 100+ undergraduate degree programs, 80+ graduate degrees plus hundreds of minor options and certificates

• 35k+ students including more than 2.3k international students and 10k students of color

• 217k+ alumni worldwide

• For more interesting facts about OSU visit: https://oregonstate.edu/about

Locations:

Oregon State has a statewide presence with campuses in Corvallis and Bend, the OSU Portland Center and the Hatfield Marine Science Center on the Pacific Coast in Newport.

Oregon State’s beautiful, historic and state-of-the-art main campus is located in one of America’s best college towns. Corvallis is located close to the Pacific Ocean, the Cascade mountains and Oregon wine country. Nestled in the heart of the Willamette Valley, this beautiful city offers miles of mountain biking and hiking trails, a river perfect for boating or kayaking and an eclectic downtown featuring local cuisine, popular events and performances.

Total Rewards Package:

Oregon State University offers a https://hr.oregonstate.edu/benefits/prospective-employee with benefits eligible positions that is designed to meet the needs of employees and their families including:

• Medical, Dental, Vision and Basic Life. OSU pays 95% of premiums for you and your eligible dependents.

• Free confidential mental health and emotional support services, and counseling resources.

• Retirement savings paid by the university.

• A generous paid leave package, including holidays, vacation and sick leave.

• Tuition reduction benefits for you or your qualifying dependents at OSU or the additional six Oregon Public Universities.

• Robust Work Life programs including Dual Career assistance resources, flexible work arrangements, a Family Resource Center, Affinity Groups and an Employee Assistance Program.

• Optional lifestyle benefits such as pet, accident, and critical illness insurance, giving you peace of mind and the support you need to thrive in all aspects of your life.

Oregon State University is deeply committed to the principles of a Health Promoting University. This commitment drives a collaborative approach across OSU’s safety and well-being programs, reducing silos and coordinating efforts to enhance employee safety and well-being. By prioritizing resources that support the health of both employees and students, OSU fosters a culture of care and a healthier campus environment where everyone can thrive.

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Future and current OSU employees can use the https://hr.oregonstate.edu/benefits/new-employees/benefits-calculator to learn more about the full value of the benefits provided at OSU .

Key Responsibilities

Event Planning and Management – 60%

• Organizes and manages conferences, symposiums, seminars, events, and summits (collectively referred to as “events”)

• Responsible for planning and overseeing all aspects of event management before, during and after the event. Events include but are not limited to:

o Student-facing events and activities

o Faculty and staff annual parties and events (welcome, end-of-year and holiday parties, etc.)

o Alumni and donor events

o Career fairs

o Events held in conjunction with academic courses (guest speakers, panels, etc.)

o Events for College’s Centers (workshops, symposiums, conferences)

o Advisory council meetings, board meetings

o Faculty visits and research seminars

o Experiential learning opportunities (job shadowing, informational interviews, etc.)

• Successful event management includes organizing all event logistics such as securing facilities/venues, coordination of audio/visual technology needs with appropriate departments, working with vendors to create service contracts, allocation of resources, and delegating tasks to student employees and/or other staff as appropriate.

• Manage fully virtual and hybrid events and meetings.

• Responsible for managing and executing overall event budget, to include negotiating contracts and pricing for services such as, but not limited to, guest speakers, lodging, transportation, food service, technology needs, rental equipment, and travel arrangements. Responsible for anticipating future spending on events.

• Ensures consistent and proactive communication with all stakeholders, including setting expectations, providing updates, and addressing issues in a timely manner. Acts a representative of the College in all event communications.

• Works with College of Business Information Services to manage electronic event registration and tracking system. Reports on attendance figures and other data for further analysis and potential use in developing programming.

• Works with College of Business Marketing & Communications team to ensure compliance with University and College branding guidelines in all marketing activities.

• Ensure constituent engagement tracking within CRM Advance (donor information database) as appropriate.

• Develops and enforces procedures and practices to ensure quality and safety standards for events.

• Develops and maintains an organized, accessible, electronic system of documentation.

• Responsible for evaluating event results and outcomes and implementing improvements in support of organizational mission.

• Ensures continuity and follow through across all phases of event execution, maintaining visibility on progress and completing all deliverables to a high standard without loss of detail.

• Ensures compliance with University policy, and state and federal regulations.

• This position will have access to multiple student resident halls in direct support of position duties and will have access to minors in carrying out Pre-College programming

Analysis and Outcome Measurements – 15%

• Assess outcomes of initiatives and make determinations on continuation or changes in strategy in consultation with the Executive Director of Marketing, Communications & Events.

• Evaluates event results and outcomes and implements improvements in support of the organizational mission.

• Provides analysis, data, and reporting to assess the effectiveness of current programs and services and to inform decisions and make recommendations to College leadership.

• Creates and implements new strategies to improve and measure the success of programs and events.

• Evaluates events and programs and conducts analysis for cost-saving measures.

• Uses event data and outcomes to inform future programming decisions, prioritize resources, and align event strategy with College goals related to recruitment, engagement, and external visibility.

Supervision – 15%

• Supervises a team of one to two professional faculty and a team of student employees.

• Provides lead work to classified and professional staff within college units as needed in support of event management

• Establishes clear workflows, expectations, and accountability measures for staff and student employees to ensure consistency and quality in event execution.

• Provides ongoing direction, feedback, and performance management to ensure deadlines and standards are met.

Service/Professional Development – 10%

• Collaborates with colleagues in planning programs that contribute to the College’s mission.

• Identify best practices in the fields of event management and constituent engagement through continued professional development, with a focus on enhancing understanding and implementation of DEI principles to foster a culture of continuous learning and inclusivity.

What You Will Need

• Bachelor’s Degree in business, communications, hospitality, marketing, public relations, or related field.

• Seven plus (7+) years of professional experience planning and managing events.

• Demonstrated success in event design.

• Experience managing projects using project management software to coordinate tasks, track progress, and meet deadlines

• Commitment to promoting inclusive excellence with all audiences.

• Proficiency in software applications including Microsoft Word, Excel, Outlook, Publisher, and Adobe Acrobat.

• Experience managing multiple, competing assignments simultaneously and working under pressure.

• Experience setting priorities, developing work plans, monitoring progress, and tracking details/data/information.

• Demonstrated ability to manage multiple concurrent projects with competing deadlines, including strong organizational skills, follow-through, and proactive communication with stakeholders.

• Ability to manage time effectively, both independently and in a team environment.

• Excellent verbal and written communication skills, utilizing inclusive language and the ability to communicate with tact and diplomacy across diverse cultural boundaries.

• Excellent organizational skills and attention to detail.

• Ability to implement creative problem solving and make independent decisions with little to no oversight.

• Ability to maintain professional decorum and show a high level of diplomacy with all students, University employees and stakeholders.

• Demonstrated ability to provide high-level customer service.

• Demonstrated ability to manage remote events via platforms like Zoom.

• This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a criminal history check and be determined to be position qualified as per University Standard: 05-010 et seq. Incumbents are required to self-report convictions and those in youth programs may have additional criminal history checks every 24 months.

• This position requires driving a university vehicle or a personal vehicle on behalf of the university; therefore, the incumbent must successfully complete a motor vehicle history check, possess and maintain a current, valid driver’s license in their state of residence, be determined to be position qualified and self-report convictions as per University Policy 05-030.

What We Would Like You to Have

• Previous experience working in higher education.

• Previous experience working with or within a nonprofit organization or private foundation.

• Experience with overseeing and executing large-scale events for alumni, volunteers, students, industry partners, and/or other community constituents.

• Supervisory experience.

Working Conditions / Work Schedule

• The Director of Events is responsible for maintaining a flexible work schedule.

• Regular evening and weekend hours are expected to oversee events.

• Events may take place in a variety of locations throughout Oregon on and off campus, including student resident halls, and may include interacting with minors as part of programs.

• The ability to set up/arrange various types of equipment and furniture as needed for a variety of events. This includes but is not limited to transporting, positioning, and/or moving items that weigh up to 50 pounds.

• This position will require driving a personally owned vehicle or university vehicle in support of event management and to provide transportation for students to and from events, as needed.

Special Instructions to Applicants

To ensure full consideration, applications must be received by July 13, 2026. Applications will continue to be accepted after the full consideration date, until a sufficient applicant pool has been achieved or the position is filled. The closing date is subject to change without notice to applicants.

When applying you will be required to attach the following electronic documents:

1) A resume/CV; and

2) A cover letter indicating how your qualifications and experience have prepared you for this position.

You will also be required to submit the names of at least three professional references, their e-mail addresses and telephone numbers as part of the application process.

For additional information please contact: Maia Farris at Maia.Farris@oregonstate.edu or 51-737-0695.

We are an Equal Opportunity Employer, including disability, protected veteran, and other protected status.

OSU will conduct a review of the National Sex Offender Public website prior to hire.

Starting salary within the salary range will be commensurate with skills, education, and experience.

OSU is a fair chance employer committed to inclusive hiring. We encourage applications from candidates who bring a wide range of lived experience including involvement with the justice system. This job has “critical or security-sensitive” responsibilities. If you are selected as a finalist, your initial job offer will be contingent upon the results of a job-related pre-employment check (such as a background check, motor vehicle history check, sexual misconduct reference check, etc.). Background check results do not automatically disqualify a candidate. Take a look at our https://hr.oregonstate.edu/careers/background-checks website including the https://hr.oregonstate.edu/careers/candidates section for more details. If you have questions or concerns about the pre-employment check, please contact OSU’s Employee and Labor Relations team at employee.relations@oregonstate.edu.

To apply, please visit: https://apptrkr.com/7233804

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