Administrative Assistant

We are an robotics engineering company looking for an Administrative Assistant to provide administrative support to the team for a variety of tasks related to organization and communication. We encourage and appreciate taking the initiative, bringing forth creative ideas, and taking ownership. The individual will be responsible for confidential and time sensitive material and will have the ability to effectively communicate via phone and email. All Administrative Assistant duties need to be completed accurately and in a timely manner. This is an excellent opportunity for an individual to use and develop their skills and experience and grow with a fast-paced company in Orange, CA.

Responsibilities Include:

·  Answer and direct phone calls

·  Organize and schedule meetings and appointments

·  Maintain contact lists

·  Order office supplies

·  Greet and assist visitors to the office and provide general support

·  Provide information by answering questions and requests

·  Carry out administrative duties such as filing, typing, copying, scanning etc.

·  Maintain computer and manual filing systems

·  Handle sensitive information in a confidential manner

·  Take accurate minutes of meetings

·  Coordinate office procedures

·  Reply to email, telephone or face to face inquiries

·  Develop and update administrative systems to make them more efficient

·  Update and maintain office policies and procedures

·  Resolve administrative problems

·  Receive, sort and distribute the mail

·  Answer telephone calls and pass them on

·  Coordinate repairs to office equipment

Requirements:

·  Admin or assistant experience

·  Knowledge of office management systems and procedures

·  Excellent time management skills and ability to multi-task and prioritize work

·  Attention to detail and problem-solving skills

·  Excellent written and verbal communication skills

·  Strong organizational and planning skills

·  Proficient in MS Office

·  High school diploma or equivalent; college degree preferred

Administrative Assistant Top Skills & Proficiencies:

·  Reporting Skills

·  Administrative Writing Skills

·  Microsoft Office Skills

·  Analysis

·  Professionalism

·  Problem Solving

·  Supply Management

·  Verbal Communication

·  Office Administration Procedures

·  Typing Skills

·  Attention to Detail

·  Accuracy

·  Multitask

·  Teamwork

·  Discretion and Judgment

·  Patience