Accounting Clerk

Under general supervision, performs data entry and routine accounting functions, including processing payments, invoices, and purchase orders. Position involves competing demands, performing multiple tasks, working to deadlines, and responding to customer issues. 

SUPERVISION 

The Finance Manager provides general supervision. 

REPRESENTATIVE DUTIES 

The following is a summary of essential functions and duties required for the position of Accounting Clerk. Reasonable accommodation may be made to assist a qualified individual with a disability to perform the essential functions of this position in accordance with the district’s accommodations policy set forth in the Employee Handbook, Section 103.  The district reserves the right to modify the essential functions and duties for this position in accordance with its business needs. 

• Performs accounting and clerical duties in accordance with standard office procedures and District policy. 
• Matches bills, invoices, purchase orders, credit card statements, check requests and other requests for payment with purchase order, and schedule vouchers for payment. 
• Ensure proper authorization and compliance with District policies and procedures. 
• Codes information for proper charging to budget general ledger accounts. 
• Obtains approvals and processes for payment. 
• Enter information into database, verify accuracy of information, and files supporting documents. 
• Performs basic research and accounting activities. 
• Performs a variety of clerical functions, including typing, filing, scanning documents, and maintaining records. 
• Prepares reconciliations for cash, liabilities, payables, receivables, and account balances. 
• Compiles data and prepares data entry on special invoices. 
• Maintains accounts payable files in good order. 
• Provides requested assistance with annual audit. 
• Must be able to establish and maintain effective working relationships with fellow employees, officials, and the public. 
• Perform any other duties as required. Perform duties of immediate supervisor or coworkers as necessary to ensure continuity of operations during absences. 
• Maintains safe work practices according to District’s rules and policies. 
• Perform any other duties as assigned by the Chief Finance Officer. 

QUALIFICATIONS     

The following describes the knowledge and qualifications required to perform the essential functions and duties of the position of Accounting Clerk. 

Education and Experience Guidelines – Any combination of education and experience that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain knowledge and abilities would be:

Education: A High School Diploma or GED plus one (1) year’s computer bookkeeping and accounting experience is required. 

Experience: One (1) year’s computer bookkeeping and accounting experience. Keyboard and Personal Computer knowledge required. 

License or Certificate :None required.

Knowledge, Skills, and Abilities: 

• Application of good knowledge of recording keeping and records management. 
• Application of good knowledge of basic computer applications involving word processing, data entry and standard report generation. 
• Application of good knowledge of basic office practices and procedures. 
• Ability to understand and analyze accounting information and records. 
• Ability to be able to accurately perform a variety of clerical accounting functions. 
• Ability to ensure compliance with accounting regulations, standards, and policies. 
• Ability to maintain accounting documentation and records. 
• Ability to effectively follow verbal/written instructions. 
• Ability to effectively deal with the public, in person and over the telephone, occasionally in situations where contact may be strained. 
• Skills in maintaining accurate records and identifying and reconciling errors. 
• Skills in performing mathematical calculations. 
• Skills in entering numerical and related information into a computer system with speed and accuracy. 
• Skills in operating standard office equipment. 
• Skills working under pressure to meet deadlines. 

PHYSICAL DEMANDS AND WORKING ENVIRONMENT

The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential job functions. 

Environment: This position functions in a professional office environment. This role routinely involves standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines. However, other indoor and outdoor environments may be required due to the nature of the district’s business and various work locations. May be exposed to noise, dust, and inclement weather conditions.

Physical: This is a sedentary role; however, some filing and other non-sedentary work is required. This would require the ability to lift files, open filing cabinets and bend or stand as necessary; to operate office equipment requiring repetitive hand movement and fine coordination including use of computer keyboard; and to verbally communicate to exchange information. Light physical demands. May sit or stand for extended periods. 

Vision: Must be able to see in the normal visual range, with or without corrective devices. Must be able to read. 

Hearing: Must be able to hear in the normal audio range, with or without corrective devices. 

Travel: N/A

PPE:N/A