Database and Prospect Relations Specialist

Position: Database and Prospect Relations Specialist

Location: Talladega, Alabama – Office of Institutional Advancement 

Reports to: Chief Institutional Advancement Officer

ABOUT ALABAMA INSTITUTE FOR DEAF AND BLIND (AIDB)

Alabama Institute for Deaf and Blind (AIDB) is the world’s most comprehensive education, rehabilitation, and service program serving individuals of all ages who are Deaf, Blind, DeafBlind, and multidisabled and their families. Founded in 1858, AIDB serves more than 32,000 infants, toddlers, children, adults, and seniors with hearing and vision loss throughout Alabama each year. 

Our services literally span a lifetime including five campuses in Talladega, ten regional centers located throughout the State of Alabama, with programs that range from early and senior intervention, traditional and nontraditional education services in residential and outreach settings, and a manufacturing facility that is the state’s largest employer of adults who are Deaf, Blind, or DeafBlind. Our employees are among the organization’s most valuable assets and resources. We share compassion for leveling the playing field for all. Our mission makes AIDB a unique place to work.

ABOUT THE ROLE

Our employees are among the organizations’ most valuable assets and resources. We share compassion for leveling the playing field for all. Our mission makes AIDB a unique place to work and we invite you to be a part of the miracles that happen every day. The Database and Prospect Relations Specialist role will assist in managing the donor database, researching prospects and funding opportunities, and helping build strong relationships with individuals, corporations and foundations to help AIDB and the AIDB Foundation accomplish its philanthropic goals.

HOW YOU WILL MAKE AN IMPACT 

You will play a critical role in identifying prospective donors; cultivating and managing relationships with donors; and assisting with fundraising initiatives and events. You will work independently, as well as with a team. You will display a positive, approachable, and professional demeanor, serving as a point person for both current and prospective donors, staff and community organizations/groups interested in giving to or partnering with the AIDB Foundation.

BASIC QUALIFICATIONS

• High school diploma or GED.

PREFERRED QUALIFICATIONS

• Two (2) years of data entry experience.
• Bachelor’s degree 
• Experience with Raiser’s Edge and/or other donor database platforms.
• Professional experience in fundraising or non-profit sector.

POSITION RESPONSIBILITIES

Database Management & Data Integrity

• Gift & Pledge Tracking: Enter gifts and pledges accurately into the database.
• Records Maintenance: Manage the process for database updates including addresses, email addresses, phone numbers, and other contact information.
• Data Quality Control: Ensure data integrity through accurate data entry and ongoing clean-up efforts of donor records.
• Campaign Support: Support Annual Giving efforts by providing data, strategic planning, and collaboration.

Prospect Research & Relations

• Prospect Identification: Seek out major giving prospects within the database and conduct detailed donor research to develop fundraising and grant prospects.
• Donor Cultivation: Prepare accurate research on prospects and assemble tailored materials for cultivation and solicitation visits.
• Stewardship & Acknowledgments: Manage the production of gift receipts and acknowledgement letters to ensure all donors are appropriately thanked in a timely and meaningful way.

Campaigns, Communications & Reporting

• Reporting & Analysis: Provide weekly and monthly tracking reports to the OIA Team, regular updates to the Executive Director of Institutional Advancement, and data support for Alumni Groups and friends.
• Campaign & Event Collaboration: Assist with the Employee Giving Campaign and collaborate with AIDB units and community partners to execute internal/external giving campaigns and fundraising events.
• Collateral & Lists: Create mailing lists for direct mail appeals, special events, and other OIA mailing campaigns; assist with the creation of appeals, acknowledgment letters, reports, and proposals.
• Publications & Reports: Complete quarterly and annual endowment reports for donors and social media, create donor recognition reports, and provide information for publications and meetings.

Professional Skills

• Technical Proficiency: Demonstrate working knowledge of computers and software programs including Google G-suite (Calendar, Sheets, Docs, Drive), Microsoft Word, and Microsoft Excel.
• Professional Attributes: Must be organized, professional, self-motivated, and have the ability to exercise sound judgment, manage multiple tasks/deadlines, and work independently with minimal supervision.
• Collaborative Spirit: Work cooperatively with specified constituents and train others within the Advancement department on how to use the database and pull information.
• Communication Mastery: Must exhibit excellent oral and written communication skills.

   Professional Development & Certification

• Communication Proficiency: Achieve a SURVIAL rating within 12 months of hire, SURVIVIAL PLUS within 24 months of hire and INTERMEDIATE sign language proficiency level (per AIDB evaluation) within 36 months of hire.

Upon offer of employment, the applicant must submit to a fingerprint background check at an agency designated and paid by AIDB. This job description describes the general nature and level of work performed by employees assigned to this position. It is not intended to be an exhaustive list of all job goals, qualifications, and responsibilities, and the employee may be required to perform other related duties as assigned.

BENEFITS:  Health, Dental and Vision Insurance Available

                        Alabama State TRS Retirement

                        Deferred Compensation Options Available

                        Paid Time Off

                      Paid Holidays

                      Onsite Daycare (Talladega only) 

SALARY: C5 - 42 $19.91- $23.93 per hour 

Direct deposit is required. (260 Days)

This is a non-exempt position, and is subject to overtime and/or compensatory time provisions of the Fair Labor Standards Act. 

DEADLINE FOR APPLICATION: June 3,2026