Administrative Operations Coordinator

Administrative Operations Coordinator

Courthouse Computer Systems (CCS)
Chapel Hill, North Carolina

About CCS

Courthouse Computer Systems (CCS) is a family-owned technology company with roots spanning more than 100 years of service to local government. We provide software and services that help preserve and manage critical public records for counties and public offices throughout the region. CCS is known for professionalism, innovation, long-term customer relationships, and a strong team-oriented culture.

Position Overview

CCS is seeking a highly organized and detail-oriented Administrative Operations Coordinator to support daily operations across the company. This role is ideal for someone highly organized, detail-oriented, a strong problem solver, and a critical thinker who enjoys supporting an efficient and professional office environment.

The Administrative Operations Coordinator supports company leadership, internal teams, customers, and office operations while handling sensitive information with professionalism and discretion.

Key Responsibilities

• Coordinate travel arrangements, conference participation, meeting logistics, and company event activities
• Draft, proofread, and organize internal and external communications
• Maintain customer, contact, and human resources records
• Assist with presentations, spreadsheets, and company documentation
• Support general office coordination, mail, deliveries, and administrative activities
• Coordinate office supply inventory and office organization
• Assist with special projects and operational initiatives
• Utilize Microsoft Office and Google Workspace to maintain business records and reports

Qualifications

• Strong organizational and multitasking skills
• Excellent written and verbal communication abilities
• Professional demeanor and attention to detail
• Ability to maintain confidentiality and exercise sound judgment
• Proficiency in Microsoft Office and Google Workspace
• Ability to work independently and collaboratively in a team environment

Work Environment

• In-office position located in Chapel Hill, NC
• Limited travel required (~5%)
• Occasional lifting of office materials up to 50 pounds

Benefits

• 100% Employer-Paid Medical, Dental & Vision Insurance
• 401(k) Safe Harbor Plan with Employer Contributions
• Profit Sharing Opportunities
• Paid Time Off & Paid Holidays
• Employer-Paid Life & Disability Insurance
• Professional Growth Opportunities

Join a stable, growing company dedicated to supporting local government through innovative technology solutions and exceptional service.