Operations Coordinator

The Opportunity

Schechter Reed has partnered with a growing construction firm, dedicated to providing an exceptional experience for their clients. They achieve this by thinking big, delivering results, and maintaining an engaging company culture. We are seeking a highly organized and motivated individual who thrives on variety and enjoys wearing multiple hats. As the Operations Coordinator, you will be the backbone of their daily functions, ensuring the office runs smoothly and efficiently.

Primary Responsibilities

• Office Administration: Manage the front desk, including professional reception duties, visitor greeting, and mail processing.
• Scheduling & Coordination: Oversee the master calendar for appointments, internal meetings, and the allocation of conference room resources.
• Inventory & Procurement: Monitor office supply levels, manage vendor orders, and ensure all necessary materials are available for daily operations.
• Facilities Management: Maintain the standard of office cleanliness and act as the primary point of contact for facility maintenance and service requests.
• Internal Communication: Serve as a liaison between staff and senior leadership, assisting with the production of internal communications and updates regarding company events.
• Event Planning: Coordinate logistics for office-wide meetings, employee activities, and professional events.
• Vendor Management: Maintain relationships with service providers and equipment vendors to ensure seamless office support.
• Financial Assistance: Support the management team with budget preparation, expense tracking, and basic financial record-keeping.
• Onboarding & HR Support: Facilitate the orientation process for new hires and maintain organized records for personnel and project tracking.
• Technical & Project Support: Assist with the development of training materials and provide administrative bandwidth for special projects as needed.
• Logistics Oversight: Manage company-specific logistical programs, including vehicle fleet documentation and parking permit administration.

Required Skills & Qualifications
 

• Interpersonal & Communication Skills
• High-Energy Hospitality
• Complex Calendar & Event Logistics
• Emotional intelligence
• Poise Under Pressure
• Meticulous Organization
• Tech Savvy

This is a full-time, on-site position in Alexandria, Virginia. Please only apply if living within a reasonable commute time to that location.