Operations Supervisor (Accounts Payable)

General Description

To perform this job successfully, an individual must be able to perform the essential job functions satisfactorily. A qualified teammate or applicant with a disability may be afforded a reasonable accommodation to perform the essential job functions of a position in compliance with the Americans with Disabilities Act. Veterans' Preference and Priority will be given to eligible veterans and their spouses in accordance with Chapter 295.065 and Chapter 295.07 of the Florida Statutes and Florida Administrative Code Chapter 55-A7 with respect to Veterans' Preference in appointment, retention, and promotion. Effective July 1, 2021, certain servicemembers may be eligible to receive waivers for postsecondary educational requirements. Since every duty associated with this position may not be described herein, teammates may be required to perform duties not specifically spelled out in the job description, but which may be reasonably considered to be incidental in the performing of their duties just as though they were written in this job description. 

Under the direction of the Manager, Assistant Director, and/or Director, assist with planning, implementing, directing, coordinating, and managing the operation of a functional area, division, and/or department. Analyze and maintain work flows and manage procedures for operational efficiency and optimum performance. Submit recommendations for approval for the implementation of quality assurance methods and workflow improvements. Identify operational needs and coordinate training to ensure compliance with federal, state and/or local requirements. Develop individual development plans for new hires and the cross-training of experienced teammates. 

Examples of Duties (Essential Functions)

• Oversees the achievement of department productivity and quality of work.
• Analyzes, evaluates, and manages business processes for effective and efficient workflows to ensure compliance with federal, state, and/or local requirements.
• Monitors workflow volumes, assign work to teammates, and reallocate resources as necessary. Manages and audits daily transactions, which may/may not be financial.
• Mentors, trains, and develops teammates to maximize their potential.
• Coaches, counsels, documents, and recommends promotion, demotion, and dismissal of teammates. Evaluates and reviews performance of teammates.
• Manages time and attendance of teammates.
• Interviews and recommends applicants for hire.
• Reviews and implements changes from the annual legislative sessions.
• Develops and maintains working relationships with outside agencies.
• Manages a highly demanding work environment.

Typical Qualifications and Minimum Qualifications

In compliance with federal  law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. 

A valid Florida Driver's License may be required for some positions.

Unless otherwise noted, applicants must have a minimum of a high school diploma or possession of an accredited equivalency diploma, in addition to the direct experience required, and the ability to pass skills testing (such as typing, spelling, math, and grammar) within one (1) year.  Preference is given to candidates with experience in a government entity performing similar functions.

This position requires seven (7) years of direct experience related to job functions including three (3) years experience supervising/leading teams.

A postsecondary degree may be substituted for direct work experience if a candidate is otherwise qualified for the position. Related work experience may not substitute for any required licensure, certification, or registration required for the position. Substitution of a postsecondary degree in lieu of direct experience is authorized as follows:

(a) Two years of direct experience can be substituted with an associate degree; 
(b) Four years of direct experience can be substituted with a bachelor’s degree;
(c) Six years of direct experience can be substituted with a master’s degree; 
(d) Seven years of direct experience can be substituted with a professional degree; or 
(e) Nine years of direct experience can be substituted with a doctoral degree.

Supplemental Information and Knowledge, Skills and Abilities

SPECIAL QUALIFICATIONS, KNOWLEDGE, SKILLS, AND ABILITIES

 

• Knowledge of business management principles, practices, guidelines, and procedures.
• Knowledge of and/or the ability to research the Florida Statutes.
• Knowledge and understanding of the terminology, processes, and type of work performed by the department.
• Knowledge of the principles and processes for effective, professional customer service.
• Computer skills for word processing, spreadsheet, database, and accounting software.
• Ability to develop and implement procedures relating to assigned functional area.
• Ability to present oral and written comments and recommendations clearly and concisely.
• Ability to use logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions, or approaches to problems.
• Ability to arrange information or taking actions in a certain order or pattern according to specific rules(s) that produce appropriate results.
• Ability to analyze workflows or procedures to identify potential issues, reviewing related information to develop and evaluate options and implement appropriate solutions(s) and/or action(s). 
• Ability to review, edit, or create written procedures.
• Ability to analyze technical questions, operational information, and analyze data for resolution of problems. 
• Ability to compile complex records and prepare reports.
• Ability to meet the general public and deal effectively with their questions and/or solve their issues.
• Ability to establish and maintain effective working relationships with the Clerk & Comptroller, administrative staff, vendors, and Clerk & Comptroller's teammates.
• Ability to live and advocate commitment to the Organization's vision, mission, and values. 
• Ability to work effectively in a team environment, successfully engage in multiple initiatives simultaneously, and actively resolve problems and find solutions using available resources.
• Ability to report to work on time and to perform the duties of the position for an entire workday.

PHYSICAL AND COGNITIVE DEMANDS

The work is typically sedentary which requires sitting for long periods of times, exerting up to 10 pounds of force occasionally and/or negligible amount of force to lift, carry, push, pull, or otherwise move objects, including the human body. The work may require exerting up to 50 pounds of force occasionally, and/or up to 30 pounds of force frequently, and/or up to 10 pounds of force constantly to move objects.  

Additionally, the following physical and cognitive abilities are required: 

 

• Dexterity: Picking, pinching, typing, or otherwise working, primarily with fingers rather than with the whole hand as in handling.
• Hearing: Perceiving the nature of sounds at normal speaking levels with or without correction. Ability to receive detailed information through oral communication, and to make the discrimination in sound.
• Mental Acuity: Ability to make rational decisions through sound logic and deductive processes.
• Repetitive Motion: Substantial movements (motions) of the wrist, hands, and/or fingers.
• Speaking: Expressing or exchanging ideas by means of the spoken word including the ability to convey detailed or important spoken instructions to other workers accurately and concisely.
• Visual Acuity: Have close visual acuity to perform an activity such as preparing and analyzing data and figures, transcribing, viewing a computer terminal, and/or extensive reading.

WORK ENVIRONMENT

Work is performed primarily indoors at one or more of our office locations in Dade City and/or New Port Richey. Travel may be required for meetings or training opportunities.