Administrative Assistant (Legal/Law)

Administrative Assistant (Legal/Law) – Entry-Level | Full-Time, On-Site

Our dynamic transactional law firm is seeking a detail-oriented and highly organized individual to join our firm in an entry-level role. This is an excellent opportunity for recent graduates or early-career professionals looking to build a career in legal accounting, wire operations, and real estate finance.

This is a full-time, on-site position based in our Central New Jersey office, Monday through Friday, 8:30 AM – 5:30 PM, with occasional flexibility for overtime. You will work directly under the Wire Specialist and Chief Closing Officer (CCO), gaining hands-on experience in a high-volume, fast-paced financial environment.

Key Responsibilities

• Assist the Wire Specialist with daily wire processing and tracking of incoming and outgoing funds
• Verify and confirm wire instructions, ensuring accuracy and compliance with firm protocols
• Maintain organized records of all wire activity, confirmations, and supporting documentation
• Input and manage financial and transactional data in Excel and internal systems (Quickbase training provided)
• Monitor and track funding status across multiple files and follow up as needed
• Assist with trust account-related administrative tasks and internal reporting
• Review documentation for completeness and accuracy prior to funding
• Communicate with internal teams regarding wire status and updates
• Support general administrative functions, including file organization, scanning, and uploading documents
• Assist with post-closing follow-ups and reconciliation support

Who You Are

• Highly detail-oriented, especially when working with numbers and financial data
• Organized and able to manage multiple tasks in a deadline-driven environment
• Comfortable working with Excel, data entry, and financial tracking systems
• Interested in building a career in wire operations, accounting, or legal finance
• Professional, reliable, and eager to learn

Qualifications

• Bachelor’s Degree required (Accounting, Finance, or related field preferred)
• Strong proficiency in Microsoft Office, especially Excel
• Excellent organizational and time management skills
• Strong attention to detail and accuracy
• Ability to multitask and meet deadlines in a fast-paced environment
• Strong written and verbal communication skills
• Professional demeanor and willingness to learn

This is not a remote position. We are seeking a candidate who is eager to grow within a high-volume wiring and accounting environment and contribute to a team that values precision, efficiency, and accountability.