Administrative Assistant

New Insight Engineering is seeking a Full-Time Administrative Assistant to support daily business operations across our growing, remote-based engineering consulting firm. The ideal candidate is highly organized, detail-oriented, and proactive, with the ability to manage multiple administrative functions while working independently in a remote environment.

Main areas of draft work include:

• Provide general administrative support to leadership and project teams

• Manage and maintain calendars, including scheduling meetings, coordinating availability, and sending meeting invitations

• Handle correspondence including emails, phone calls, and internal communications

• Prepare, edit, and format reports, proposals, presentations, and internal documents

• Assist with document control, filing, and organization within shared digital systems

• Coordinate meetings, virtual events, and internal training

• Track and maintain records such as invoices, contracts, equipment logs, and employee documentation

• Support onboarding and offboarding administrative tasks for employees

• Maintain confidentiality and handle sensitive information with discretion

• Perform other administrative duties as assigned

Qualifications

Competencies

• Mental Effort: Ability to maintain prolonged concentration on computer with high attention to detail, organization, and efficiency
• Time Management: Ability to work remotely on multiple projects in a fast-paced environment while maintaining customer delivery dates
• Communication: Strong written/verbal communication skills, willing to ask questions and provide timely updates relating to progress or issues
• Teamwork: Works collaboratively with others to achieve organizational goals
• Client focus: Provides added value through service excellence to internal and external clients
• Office Knowledge: Ability to take notes efficiently and comprehensively, have active listening skills, and ability to multi-task

Required Education and Experience

• Completion of a high school diploma or general equivalency degree (GED)
• Proficiency using Microsoft Office (Word, Excel, Outlook, etc.)
• Experience with file sharing, document management, and collaboration tools such as SharePoint, ProjectWise, or similar platforms
• Previous experience as an administrative assistant, office administrator, coordinator, or similar role

About Us

New Insight Engineering is a growing remote-based engineering consulting firm providing both P&C design and field engineering services. Our vision is to provide a platform for industry professionals to perform world class service by continuously developing an organization that is deliberate in its culture, operates with a sense of urgency, and has the willingness to be bold and innovative by embracing technology and modern ideas. We value our clients as partners and friends and work to maintain that relationship by providing unmatched service at competitive rates. We select the finest junior and senior engineers, provide training for continued development, and merit-based compensation to ensure retention and consistent, high-quality results.

Our Core Values

• TRUST – Inherent trust in our team members and our client partners
• TRANSPARENCY – Frank and open dialogue within our team and our client partners, we are in it together
• CRAFTSMANSHIP – Execute at the highest levels
• MERIT BASED – Reward and praise success in meeting personal and organizational goals
• LEARNING –Nothing is perfect, and the only failure is not recognizing new ways to improve
• POSITIVITY – Foster behaviors and decisions that support a happy and fulfilled team

Benefits

• Medical/Dental/Vision
• Paid Time Off and Holidays
• Work Remotely
• 401(k) Plan with 5% Employer Match
• Employee Resource Groups

New Insight Engineering is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws. This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, recall, leave of absence, compensation, benefits, training, and apprenticeship. New Insight Engineering makes hiring decisions based solely on qualifications, merit, and business needs at the time.