Manager, Executive Operations

POSITION SUMMARY 

The Manager, Executive Operations serves as an operational  partner to the Chief Executive Officer and executive leadership team, providing high-level support in executive coordination, board governance, and workplace operations. This role is responsible for ensuring effective day-to-day executive operations, seamless board and committee processes, and a well-managed office environment that supports organizational priorities. The position requires sound judgment, discretion, strong organizational leadership, and the ability to manage multiple priorities with a high degree of autonomy. This role also serves as Board Secretary to the Board of Directors.

KEY RESPONSIBILITIES 

Executive Support & Leadership Coordination

• Partner with the CEO and Deputy Superintendent to manage priorities, workflow, scheduling, and preparation for key meetings and initiatives
• Coordinate executive meetings, briefings, and logistics, ensuring agendas, materials, and pre-reads are prepared in advance
• Ensure meetings are well-structured, decision-oriented, and aligned to leadership priorities
• Track action items from executive meetings and ensure timely follow-up and completion
• Coordinate across departments to gather inputs, support communication, and ensure timely execution of leadership requests 
• Coordinate CEO travel logistics, including itinerary planning, transportation, accommodations, and preparation of relevant materials to ensure efficient and well-supported engagements
• Anticipate needs, resolve issues proactively, and support cross-functional alignment on organizational priorities

Board Governance & Compliance

• Lead planning and execution of board and committee meetings, including agendas, materials, timelines, logistics, and follow-up
• Maintain and manage an annual board and governance calendar aligned to key organizational cycles (budget, audit, compliance, and reporting)
• Serve as Board Secretary to the Board of Directors and maintain official records, minutes, notices, agendas, and governance documentation
• Ensure compliance with Brown Act, SB 126, and other governance requirements
• Develop and maintain standardized templates and processes for board materials to ensure consistency and quality
• Coordinate submissions, postings, and document control across board platforms, public sites, and authorizer communications
• Partner with internal stakeholders to collect, review, and finalize board reports and materials

Office & Workplace Operations

• Oversee day-to-day home office operations to ensure an organized, responsive, welcoming and well-functioning work environment
• Manage vendor relationships, office supplies, facilities coordination, workspace logistics, and operational issue resolution
• Support internal meetings, events, and culture-building activities, including coordinating logistics such as scheduling, space setup, materials, and catering
• Manage office-related purchasing, budget tracking, and invoice coordination in partnership with Finance
• Develop systems and processes that improve efficiency, responsiveness, and operational continuity across the home office 

CORE COMPETENCIES

• Strategic execution
• Ownership and accountability
• Judgment and discretion
• Communication excellence
• Systems thinking
• Collaboration and influence
• Attention to detail
• Operational leadership

QUALIFICATIONS

• Bachelor’s degree preferred
• 3+ years of experience in executive support, operations, board governance, office management, or a related field
• Experience supporting senior leaders and coordinating high-level meetings and projects
• Strong project management, organization, and follow-through skills
• Excellent written and verbal communication skills
• Ability to manage sensitive information with professionalism and confidentiality
• Experience with document management systems, productivity tools, and board/governance platforms preferred
• Ability to manage multiple priorities in a fast-paced environment

WORK ENVIRONMENT 

• Exempt position
• Requires flexibility to support board meetings, executive needs, and occasional evening commitment