Coordinator of Maintenance and Operations

Summary or Purpose

Summary or Purpose Revised 03/26 The Coordinator of Maintenance and Operations performs a variety of administrative and supervisory tasks associated with the delivery of District services in the areas of facility maintenance. The Coordinator ensures that assigned areas of responsibility are carried out within budget allocations, and that effective and efficient use is made of personnel, materials, facilities, and time. The Coordinator uses excellent customer service skills to establish and maintain effective working relationships with other employees, officials, and all members of the general public.

Essential Duties and Responsibilities

• Provide leadership and coordination of Maintenance and Operations (“M&O”) activities across all NSBSD schools, ensuring efficient and effective oversight of facility operations of Plant Managers.

• Oversee procurement and distribution of supplies, materials, equipment, and furniture, fixtures, and equipment (FF&E) in coordination with Plant Managers.

• Directly oversees all Plant Managers in reference to scheduling, planning, facility issues, required monthly reports, time off requests, and personnel areas of improvement.

• Direct and coordinate itinerant tradesperson services to support routine and preventive maintenance needs throughout all NSBSD schools, ensuring efficient and effective facility operations.

• Assist in the development, planning, and monitoring of each M&O department's annual operating budget.

• Manage and oversee external contracts related to facility certifications, inspections, consulting services, and regulatory compliance.

• Lead the development and implementation of departmental safety programs and staff training initiatives while ensuring proper documentation for audits and inspections.

• Ensure departmental compliance with applicable Borough, State, and Federal regulations, including AHERA, OSHA, and NSB Risk Management standards.

• Oversee the implementation and effective use of the NSBSD computerized maintenance management system (CMMS) across all school operations.

• Serve as a district representative for facility-related initiatives, coordinating with internal departments, contractors, and external stakeholders, where applicable.

• Provide supervision, direction, and operational oversight to Maintenance and Operations staff and supervisors in all NSBSD schools, including Utqiagvik and village locations.

• Prepare operational reports and provide updates and recommendations to the Director and District Administration.

• Lead and coordinate departmental special projects and initiatives as assigned.

• Prepare reports for the Director and administration as requested.

• Attend important project planning, events, and meetings, as necessary. • Perform other duties as assigned.

To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the knowledge, skills, and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience:

• Graduate from high school, GED, or equivalent, required.  Bachelor’s degree preferred.

• Minimum 5 years of experience in CIP management or equivalent experience required.

• Minimum 3 years of experience with the public required.

• Three years of work experience with general office computer programs required.

• Minimum five years of data management, record keeping, and budget management required.

Language Skills:

• Read and interpret procedures, policies, and regulations, such as safety rules, operating and maintenance instructions, and procedure manuals.

• Write routine reports and correspondence.

• Effectively present information and respond to questions from supervisor, staff, and public.

• Provide excellent customer service skills to establish and maintain effective working relationships with other employees, officials, and all members of the public.

Mathematical Skills:

• Add, subtract, multiply, and divide.

Reasoning Ability:

• Solve practical problems and deal with a variety of non-standard situations.

• Interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

Certificates, Licenses, Registrations:

• Valid Alaska Driver’s License required. Preferred Skills and Abilities:

• Speak the Iñupiaq language

• Experience in diverse cultural environments and/or knowledge of the Iñupiaq language and culture preferred.