Accounting Coordinator

Pay: $25.00 per hour

Job description:

What It’s Like to Work Here
At NWM, we move fast, support each other, and take pride in what we build together. We’re a team that values Kindness, Strong Communication, Trust & Integrity, Customer Service, and Humility and we live those out in our day-to-day work, not just on paper.

We’re scrappy by nature, which means everyone rolls up their sleeves and jumps in where needed. There’s a high level of visibility and collaboration here, you won’t get lost in the shuffle, and your contributions will be noticed and valued. We celebrate wins, learn from mistakes, and continuously look for ways to improve.

You can expect a team that communicates openly, works through challenges together, and keeps things light when we can. It’s a fun, energetic environment but one where we move quickly and hold a high bar for accuracy, accountability, and follow-through.

What Success Looks Like at NWM
To be successful in this role, you’ll bring a strong sense of ownership and pride in your work. You’re someone who doesn’t wait to be told what to do—you take initiative, ask questions, and look for ways to improve processes.

Successful Accounting Coordinators at NWM:

• Stay organized and detail-oriented, even in a fast-paced environment
• Take accountability for their work and follow through on commitments
• Communicate clearly and proactively with team members and leadership
• Approach challenges with a problem-solving mindset
• Embrace feedback, learn quickly, and continuously improve
• Support the team wherever needed, no task is too small
• Balance speed with accuracy, understanding both matter

This is a role where your effort directly impacts the team. If you’re someone who wants to be part of a growing company, contribute meaningfully, and be recognized for the work you put in, you’ll thrive here.

Job Summary
At NWM, our Accounting Coordinators play a critical role in keeping the engine running. This is not a “hide behind the desk” accounting role. This is a hands-on, high-impact position where your attention to detail, ownership, and drive directly contribute to the success of our team and clients.

In this role, you’ll manage key aspects of our day-to-day accounting and bookkeeping functions, including creating and verifying customer invoices, processing 1099 contractor payments, reconciling transactions in QuickBooks Online, and ensuring vendors are paid accurately and on time. You’ll partner closely with our internal team, leadership, and external bookkeeper to keep our financials clean, organized, and moving forward.

We’re a scrappy, fast-paced team that values people who jump in, ask questions, and take initiative. We work hard, move quickly, and genuinely appreciate the effort behind the scenes that makes everything come together. If you’re someone who thrives in a collaborative environment, enjoys solving problems, and takes pride in getting the details right.. we’d love to meet you.

Key Responsibilities:

Accounts Payable (Bill Payment) Processing:

• Ensure proper approvals are obtained for AP invoices before processing.

1099 Vendor Management:

• Maintain accurate vendor records, including contact information and payment terms.
• Reconcile vendor statements and resolve discrepancies in a timely manner.
• Communicate with vendors to address payment inquiries and resolve issues.
• Input vendor W9/payment information as received.

1099 Payment Processing:

• Schedule and process payments to vendors through the Tipalti payment platform.
• Ensure payments are made in accordance with agreed-upon terms and timeline.
• Prepare and review payment batches for accuracy.
• Assist in month-end and year-end closing accounting activities.

Accounts Receivable:

• Create customer invoices utilizing both QBO and Excel
• Review and report past due invoices.
• Reach out for collection of invoices.
• Match client payments to QBO invoices.

Compliance and Documentation:

• Ensure compliance with company policies and relevant accounting regulations.
• Maintain organized and accurate records of invoices, payments, and related documents.
• Assist with internal and external audits as necessary.

Qualifications:

• Degree in Accounting, Finance, or related field (preferred/not required).
• Proven experience in accounting, bookkeeping, or a similar financial role.
• Strong understanding of accounting principles and practices.
• Proficiency in QBO and Microsoft Office (especially Excel) is required. Monday.com experience a plus.
• Excellent attention to detail and accuracy.
• Strong organizational and time-management skills.
• Effective communication and problem-solving abilities.
• Ability to work independently and as part of a team.
• Versality, problem solving, and ability to pivot when necessary.

We offer competitive compensation and benefits packages for our employees. If you are a motivated individual with a passion for accounting and finance, we encourage you to apply for this position. Please submit your resume along with a cover letter highlighting your relevant experience.

Pay: $25.00/hour

Job Type: Full-time

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible schedule
• Health insurance
• Life insurance
• Paid time off
• Profit Share
• Vision insurance

Schedule:

• 8 hour shift (8:30am – 5pm)
• Monday to Friday

Ability to commute/relocate:

• Portland, OR 97223: Reliably commute or planning to relocate before starting work (Required)

Work Location: Hybrid remote in Portland, OR 97223

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Experience:

• QuickBooks Online: 1 year (Required)
• Accounting: 1 year (Required)

Work Location: Hybrid remote in Portland, OR 97223