Temporary Office Coordinator

Ragnar Benson Construction, a MasTec Company, is currently hiring a Temporary Office Coordinator for a project in Clay, NY.  The project is expected to last approximately 6 months. 

The Office Coordinator supports daily office operations by handling administrative tasks, coordinating schedules, managing documentation, and serving as a communication link between staff, clients, and vendors.

This role is integral in maintaining project files, assisting with compliance paperwork, supporting project teams, and ensuring the office runs efficiently so field and project staff can stay focused on execution.

Responsibilities:

• Serve as the primary point of contact for office calls, visitors, and general inquiries
• Coordinate daily office operations to ensure smooth workflow and organization
• Manage and organize documents, files, and records (digital and physical)
• Support project teams with administrative tasks such as tracking RFIs, submittals, and invoices
• Responsible for picking up and sorting incoming mail as well as delivering mail to appropriate interoffice recipients, including post office pickup/drop off
• Creates UPS and FedEx shipments and delivers received packages as needed
• Responsible for supporting various departments on tasks including new jobsite trailer setups/field site needs
• General office duties such as ordering/maintaining office supplies
• Support the onboarding of new hires
• Will provide other duties as assigned

Qualifications:

• High School Diploma or equivalent
• 2 to 3 years Office Coordinator/Reception experience in a fast-paced environment

Knowledge/Skills/Abilities

• Working knowledge of Microsoft Office.
• Working knowledge of basic office practices.
• Ability to effectively communicate orally and in writing, in person and by telephone.
• Operating telephone equipment and receiving/transferring of incoming calls
• Any combination of equivalent education and work experience will be considered.
   

What's in it for You

Financial Wellbeing

Compensation $23-$26 / hour, commensurate with experience