Fiscal Grants Manager

PRIMARY FUNCTION: Responsible for the preparation, tracking and reporting of budgets and expenditures related to agency grants. The role ensures sound financial management and reporting to government and private funding sources, in compliance with grant and agency requirements. 

DUTIES AND RESPONSIBILITIES include but not limited to: 

● Provide oversight of assigned Federal, State and local budget management and reporting for grant portfolios. 

● Ensure accurate tracking and reconciliation of grants using an automated fund accounting system, and compliance with all fiscal reporting requirements. 

● Collaborate with Program Directors to develop budgets/modifications and ensure timely submissions to grantors. 

● Analyze and forecast expenditures to support budget development and modifications. 

● Prepare monthly vouchers, track receipts, and reconcile grant related revenue.

 ● Prepare and review monthly, quarterly, and annual fiscal reports, including budget modifications, for submission to funders. 

● Prepare and review of continued funding applications for assigned contracts.

 ● Facilitate monthly meetings with program managers and senior leadership to review financial reports - Budget vs Actuals, spending trends and discuss program needs within fiscal constraints. 

● Coordinate preparation of materials for fiscal site visits and annual audits. 

● Manage procurement requests for assigned grant portfolios and enter/reconcile grant-related transactions in the agency’s accounting system. 

● Attend all scheduled All-staff Agency, Program, and Bucket meetings or any other meeting your supervisor or the funder decides. * 

● Commitment to continued learning 

● Attend, In-Person, a minimum of two agency events for clients annually (i.e. World AIDS Day, PREP Graduation, Poetry Reading, Advocacy trips, etc.) Thanksgiving and Holiday party do not qualify!! 

● Fundraise or donate (give or get) $150 annually. 

● Other duties as assigned to achieve the organization’s goals, objectives, long term vision, and sustainability. 

QUALIFICATIONS: 

Fiscal Grants Manager will have 3 years’ experience in nonprofit finance and fiscal management of government program grants, budget management, vouchering, reporting and administration, and supervision; strong understanding about non-profit funding operations funding, operational issues faced by nonprofit agencies. Applicants must be able to work some evening hours and weekends. Someone who fosters a culture of accountability; attention to quality; and inclusivity. Flu & COVID-19 vaccination required