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Office & Operations Manager

GYC Luxury Homes
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Job Description

GYC Luxury Homes is seeking a highly driven and detail-oriented Office Manager to support operations across multiple high-end custom home projects in Utah. This is a high-responsibility role—not a traditional administrative position. You will play a critical part in managing the financial and operational flow of 4–5 active projects, representing ~$20M+ in annual subcontractor/vendor spend.

You will work directly with the CEO and CFO to ensure subcontractors are paid accurately and on time, contracts are executed properly, and internal systems run smoothly. This role requires strong ownership, organization, and the ability to operate independently in a fast-moving, evolving environment.

Key Responsibilities

  • Monthly draws: Prepare and submit draws to banks/clients with accuracy and timeliness (critical to company cash flow)
  • Accounts payable: Track, verify, and organize subcontractor invoices and project expenses for approval and payment
  • Contract management: Prepare, send, and track subcontractor agreements aligned with project budgets
  • Budget tracking: Maintain accurate tracking of contracts and expenses against project budgets
  • Communication: Coordinate with ~50 subcontractors/vendors weekly, along with clients, lenders, and leadership
  • Operations & systems: Help build and improve internal systems (Google Sheets, Drive, and proprietary software) to increase efficiency and reporting accuracy
  • Take ownership of day-to-day operational and financial coordination to support CEO/CFO

What This Role Requires

  • Exceptional attention to detail (high financial volume and accuracy required)
  • Strong self-management and initiative—ability to prioritize and execute without constant direction
  • Clear, consistent, and proactive communication
  • Ability to operate effectively in a non-perfect, evolving system environment
  • High ownership mindset—you are responsible for ensuring things get done correctly and on time

Qualifications

  • Proficiency in Google Sheets/Excel and comfort with financial tracking
  • Basic understanding of accounting, budgets, or financial workflows
  • Strong communication and coordination skills
  • Ability to manage multiple projects and deadlines simultaneously

Preferred

  • Experience in construction, real estate, or project coordination
  • Experience with bookkeeping, accounts payable, or contract administration

Compensation & Structure

  • Salary: $70,000–$80,000 (based on experience)
  • Performance-based raises (potential within first 3 months for high performers)
  • Year-end bonus based on reliability and performance
  • Additional performance-based incentives may include vehicle allowance, education support, and expanded compensation packages
  • Full-time, in-office
  • Flexible hours, with focus on ownership and results over strict schedules
    You will work directly with the CEO and CFO to ensure subcontractors are paid accurately and on time, contracts are executed properly, and internal systems run smoothly. This role requires strong ownership, organization, and the ability to operate independently in a fast-moving, evolving environment.