Inventory Coordinator
Inventory Coordinator
Brooklyn, NY
Job Description:
The Inventory Coordinator is responsible for maintaining accurate and organized inventory records, coordinating the intake and tracking of equipment, and supporting purchasing and vendor communications. They assist with a wide range of inventory operations in a fast-paced, detail-oriented environment.
Duties/Responsibilities:Inventory Management and Data Entry
- Enter new products and assets, including recording technical details, ensuring consistent naming, and tracking part numbers, model numbers, warranty periods, and other important specifications
- Barcode, engrave, and label all products and cases
- Oversee inventory reconciliation projects including investigating count discrepancies, tracking and registering warranties, and fixing product naming issues
- Assist with physical inventory audits, including end-of-year reconciliation and multi-step reconciliation projects
- Coordinate the in-house intake process for received equipment, including overseeing necessary intake steps beyond direct involvement
- Coordinate with logistics to ensure products are received in a timely manner
- Write purchase orders and receive products from POs
- Correspond with vendors to ask questions and assist with equipment purchasing
- Assist with equipment kit lists to ensure a consistent standard of excellence and a smooth, repeatable ordering process
- Assist with the design of custom cases for new products
- Order office supplies for inventory purposes including barcodes, labels, and printer ribbons
- Order and manage expendables for sale to end clients
- Track open departmental tasks, handle minutes, and ensure action items from weekly meetings are completed
Used Equipment Sales
- Follow up on active sales leads and assist in generating new prospective buyers
- Maintain and update the internal list of equipment designated for sale
- Support the closing of sales transactions, ensuring a smooth and professional process from inquiry to completion
- Assist with product photos for used equipment sales and website marketing
- Adhere to and enforce company policies for used equipment sales, including warranty standards and platform guidelines
- Assist in pulling, prepping, and scanning out used equipment sales orders, and work with other departments to QC outgoing gear
Skills/Abilities:
- Exceptional organizational skills
- Strong collaborator who can communicate effectively in a fast-paced environment
- Interest in technically-driven data entry and learning how things work, not just what they are called
- Strong attention to detail, especially as it relates to accurate technical information
- Creative problem solver willing to manage large, complex inventory projects
- Ability to perform routine tasks repeatedly and consistently
- Ability to lift 50 pounds
- Spreadsheet and Word document experience strongly preferred
- Experience with inventory tracking and management a plus
- Experience with rental inventory software a plus
- Experience with film and digital cameras and lens equipment a plus
Working Conditions:
- This is a full-time, on-site position during business hours (9 a.m. to 6 p.m.), Monday through Friday.
- Role involves both desk work and physical tasks including lifting up to 50 lbs
Compensation & Benefits:
- $50,000.00-$55,000.00 Competitive compensation based on experience
- Comprehensive benefits package including PTO, health insurance, and 401(k) with employer match
We are an equal opportunity employer and encourage people from all backgrounds to apply.