Client Service Representative

Join a Cat-Exclusive Practice That’s Been Caring for Feline Families for Over 30 Years

Are you someone who naturally connects with people and understands the special bond they share with their cats? Do you take pride in being a calm, compassionate first point of contact for pet parents?

VCA Bay Hill Cat Hospital is seeking an Experienced Client Service Representative to join our team full-time!

For more than 30 years, we’ve been dedicated exclusively to feline care in the Dr. Phillips area—creating a quiet, low-stress, and cat-friendly environment where both cats and their people feel safe and supported. We are a 2 doctor practice, and passionate about delivering not only exceptional medical care, but also a gentle, empathetic experience for every visit.

Our mission is simple: your cat’s health is our top priority, and exceptional service is our goal. Every interaction is an opportunity to build trust, ease stress, and exceed expectations.

We’re looking for someone who is:

• Warm, personable, and genuinely loves working with cat families
• Calm under pressure, with a soothing presence for both cats and their humans
• Professional, detail-oriented, and a strong communicator
• Excited to be part of a close-knit, supportive team that treats each other like family

If you’re ready to make a meaningful impact in a feline-focused, Fear Free environment—we’d love to meet you!

Schedule:  Mon, Tue, Thur, Fri: 4-10 hour shifts for the week

Compensation: The pay range for this position is $17-$19/hr

Among the reasons to consider joining VCA Bay Hill Cat Hospital

We create and support an inclusive work environment where you can focus on your career, your happiness, and the patients you serve. Below are some of the many benefits of joining the VCA team!

• Leadership opportunities
• Access to the people and financial resources of a large veterinary community
• WOOF University, offering abundant of training in a variety of topics
• Generous employee pet care discounts
• Opportunities to give back through strong Shelter partnerships and VCA Charities

VCA adds value to your compensation package with the following:

• Competitive wage
• Medical, Dental & Vision insurance
• Opportunity to teach and mentor
• 401(k)
• Free wellness subscriptions (Head Space)
• Life and Long Term Disability insurance
• Paid Parental leave

Why We Need You
As the face of VCA, the Client Service Representative sets the tone for the practice as we build and maintain each customer's trust and confidence in our abilities.  The Client Service Representative is the pivot around which the hospital operates and is responsible for:

• Customer service functions, including: greeting visitors, answering telephones, and guiding clients and their pets to exam rooms.
• Scheduling and confirming appointments.
• Placing outbound calls for follow-ups and reaching out to prospective clients.
• Presenting and explaining fees, including processing payments.
• Recommending, selecting, and obtaining products and services, including prescriptions.
• Answering questions regarding products and services, including educating clients on general animal husbandry and non-medical pet care (i.e., flea & tick control).
• Managing medical records, charts, reports and correspondence through WoofWare scheduling software.
• Hospital maintenance (including removal of animal waste) and ensuring that facility is neat and clean at all times—both inside and outside.
• Assisting Hospital Manager in administrative projects as needed.

Ready to be part of a team that feels like family? Apply today! We look forward to hearing from you soon.
 

If you are a current associate, you will need to apply through our internal career site. Please log into Workday and click on the Jobs Hub app or search for Browse Jobs.

Benefits: We offer competitive compensation along with a comprehensive benefits package, including medical, dental, vision and paid vacation/sick days, 401(k), generous employee pet discounts and more!

The information in this position description indicates the general nature and level of work to be performed. It is not designed to be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of associates assigned to this job. Management reserves the right to revise the job description or require that other tasks be performed when the circumstances of the job change (for example, emergencies, change in personnel, workload, or technical development)

If you are a current associate, you need to apply through our internal career site. Please log into Workday and click on the Jobs Hub app or search for Browse Jobs.

Benefits: We offer competitive compensation along with a comprehensive benefits package, including medical, dental, vision and paid vacation/sick days, 401(k), generous employee pet discounts and more!

The information in this position description indicates the general nature and level of work to be performed. It is not designed to be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of associates assigned to this job. Management reserves the right to revise the job description or require that other tasks be performed when the circumstances of the job change (for example, emergencies, change in personnel, workload, or technical development).

We are proud to be an Equal Opportunity Employer - Veterans / Disabled. For a complete EEO statement please see our career page at vcacareers.com.