Grant Administrator - Office of Performance and Budget

Job Description

PURPOSE SUMMARY. 

Responsible for managing the full lifecycle of grants, including identifying funding opportunities, preparing applications, overseeing grant-funded activities, ensuring compliance with applicable regulations, and coordinating required reporting. The position collaborates with internal departments and external stakeholders to support efficient and compliant grant operations, provides guidance on processes and requirements, and maintains accurate financial and program documentation.

ESSENTIAL DUTIES. 

1. Pre-Award Management and Proposal Development

Identify funding opportunities that align with the County’s mission and strategic plan.

Research, write, and prepare grant applications, develop budgets, coordinate with stakeholders, and ensure timely submission in compliance with funding guidelines.

Coordinate the review and selection of grant applications, including conducting initial screenings and due diligence.

2. Post-Award Management and Reporting

Prepare grant agreements that outline expectations and requirements.

Track grant awards, monitor expenditures, ensure compliance with grant requirements and regulations, and identify and address potential issues.

Maintain accurate financial records, prepare financial reports, track payments, and submit timely and accurate reports to grantors.

3. Communication and Relationship Building

Build and maintain positive relationships with funders, grantees, and internal stakeholders, including responding to inquiries and providing technical assistance.

Represent the County at events and activities to engage with potential funders and partners.

4. Systems Management and Data Integrity

Assist in managing and maintaining the County’s grants management system to ensure data accuracy and integrity.

Analyze grant data to assess performance, identify trends, and inform future grantmaking decisions.

5. Strategic Support and Process Improvements

Provide insights on program design, develop guidelines, and assist with creating evaluation frameworks to measure program success.

Evaluate and improve grant processes, identify areas for optimization, and adopt technologies that enhance efficiency and effectiveness.

Provide training and support to staff on policies, procedures, and systems related to grant management.

6. ICIP Support

Assist with the planning and coordination of the Infrastructure Capital improvement process.

ADDITIONAL DUTIES.  Other duties as assigned.

QUALIFICATIONS.

A.  Education.  Bachelor’s Degree from an accredited college or university in public administration, business administration, finance, or a related field.

B.  Experience.  Five (5) years of related experience in administering, writing, planning, and coordinating grants.

C.  Education/Experience substitution. In accordance with County Policy.

D.  Licenses/Certifications. Valid driver’s license. Must maintain a valid driver’s license and an acceptable driving record in accordance with County policy.

E.  Other (e.g., post-offer medical exam, polygraph, background check, driver’s license record, etc.). Must pass pre-employment background check and driving record check.

KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED BY THE POSITION:

Knowledge of:

Public entity procurement and financial procedures.

Grant funding sources and compliance requirements.

Types of grant offerings and funding structures.

Applicable local, state, and federal laws, rules, regulations, and statutes related to grant administration.

Principles, practices, and techniques of public financial administration and budgeting procedures.

Modern office practices and standard office and accounting equipment.

Skill in:

Read, write, and perform mathematical calculations at a technical level using accurate grammar and spelling.

Interpret, apply, and clearly explain applicable laws, codes, rules, and regulations.

Use problem solving techniques.

Use software applications, including grant management systems and Microsoft Office applications such as Word, Excel, Outlook, and PowerPoint.

Use research methods, prepare reports, and write grants.

Ability to:

Use initiative and independent judgment related to core functions while recognizing when to refer matters to a supervisor.

Organize and prioritize tasks to meet deadlines.

Present information at an advanced level and respond to questions from the public and staff in a courteous and respectful manner.

Read and interpret reports, regulations, invoices, and correspondence between state and federal agencies and the County.

Communicate effectively verbally and in writing.

Establish and maintain effective and cooperative working relationships with County officials, departmental staff, and external partners.