Special Events Coordinator

Job post summary

Date posted: April 1, 2026

Job description:

Make-A-Wish Southern Florida

Job Description

TITLE: Special Events Coordinator

Non-Exempt Position

Reports To: Special Events Manager

JOB SUMMARY:
The Special Events Coordinator works on a variety of aspects of special events, including, but not limited to: event logistics, recruitment of new event sponsors, development of new special event initiatives, secure auction items for at least one internal event and special projects. Specific responsibilities include:

• Assists the Special Events Manager on event logistics, including providing event sponsors with materials needed to execute events, coordinating volunteers, and collecting required paperwork. Assists in the maintenance of proper procedural guidelines (i.e. thank you letters, required forms, etc). Maintains Foundation’s cash-handling techniques and procedures.
• Aggressively pursues external event initiatives, including researching possible venues for events, soliciting potential event sponsors, and utilizing pool of resources to create fund-raising events.
• Is the local chapter liaison for fund‑raising events, specific programs within the organization, supports the development and enhancement of local relationships.

• Responsible for contacting regional businesses and donors to secure auction items for internal and certain external fund-raising events and organize all aspects of the auctions for Internal Events to include, but not limited to, prospecting for new package ideas, maintaining auction database (purging lapsed donors and supplementing with new donors), coordinating receipt of items, processing and documentation, ensuring proper presentation of items at event, and properly recognizing donors in event program or other necessary vehicles.
• Serve as the Foundation’s liaison for varies groups, including providing administrative support, attending regular meetings, and providing guidance to this volunteer auxiliary group.
• Attend Make-A-Wish events as required. Will require night and weekend work.
• Other duties as assigned. Collaborates with all areas of the foundation to deliver the highest quality events.

Organizational Values:

• Accountability – Taking responsibilities for actions and results, being reliable, acting with a sense of purpose, setting clear direction for others to follow, working through challenges and setbacks to maintain and achieve progress.
• Integrity – Holding higher ethical standards and being honest with all actions and interactions.
• Teamwork – Being consistent, cooperative and professional in working within and outside your group, acknowledging contributions of people at all levels of the organization, showing pride in your work and a desire to support the organization sharing appropriate information that helps others, maintaining an optimistic and positive attitude, maintaining composure when facing challenges.
• Innovation – Foster an environment that encourages the creating of new idea, freely suggesting new ways of doing things without fear of failure, taking calculated risk, pursuing new approached that can advance the organization, actively challenges the way things are done in the spirit of discovering new or better approaches.
• Excellence – Striving to be the very best you can be, being results oriented with a strong drive to accomplish objectives that meet the highest standards pursuing personal goals that exceed expectation
• Diversity – Promoting freedom of thought, adopting a “to each his own” philosophy, keeping an open mind to the diverse ideas of others, communicating openly with fellow employees who have different lifestyles or beliefs.
• Commitment – Commitment and dedication to the mission, always acting in the best interest of the organization.

Qualifications:

The requirements included here represent the knowledge, skill and ability necessary to perform this job successfully:

• Bachelor’s degree preferred; significant work (2+ years.) experience can substitute for the degree.
• Ability to accomplish projects with little supervision.
• Successful experience creating and executing market plans and strategies.
• Ability to visit with event sponsors or other related opportunities throughout the chapter’s territory.
• Proficient using Microsoft Word, Excel, PowerPoint, Access and Outlook e-mail. Salesforce experiences a plus.

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Job Type: Full-time

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Education:

• Associate (Required)

Experience:

• Microsoft Office: 2 years (Preferred)
• Event planning: 1 year (Required)

Ability to Relocate:

• Miami, FL 33136: Relocate before starting work (Required)

Work Location: In person