Administrative & Operations Coordinator

Job Title: Full-Time Administrative & Operations Coordinator

Location: Delray Beach, FL

Job Summary: We are seeking a detail-oriented and organized Administrative Assistant to support the General Manager, Board of Directors, and department leaders. This role is responsible for managing daily office operations, coordinating schedules, handling member communications, and assisting with club programs and events. The ideal candidate will be proactive, tech-savvy, and capable of multitasking in a fast-paced environment while maintaining a high level of professionalism and organization.

Key Responsibilities:

• Performs general office tasks not limited to word processing, to assist the general manager and other department heads as needed.
• Assists with Summer Membership program, including kid events.
• Maintains general correspondence for G.M.
• Helps to schedule and monitor the general manager’s appointments and conferences.
• Manages fitness center access, forms, and registrations on APP.
• Answers the telephone and assist with members’ inquiries.
• Takes reservations for the club outlets and events as necessary.
• Attend meetings with the general manager as needed.
• Assists in computer-design tasks related to printing menus & flyers.
• Purchases and inventories office supplies, including Amazon purchases.
• Maintains the office area to keep it neat and organized.
• Provides assistance and training as needed to members related to e-mail, internet, website, and app.
• Perform other projects and duties as assigned by the general manager.
• Work with the accounting department to ensure of proper coding and documentation of purchases.
• Maintain and store vendor information accurately. Keeping invoices in order by vendor.
• Assist the general manager with collecting vendor quotes, comparison, and related documentation.

Qualifications:

• Bachelor’s degree required; graduate student or currently pursuing a graduate degree preferred
• 1–3 years of administrative, office, or customer service experience preferred
• Strong organizational and multitasking skills with attention to detail
• Excellent verbal and written communication skills
• Proficiency in Microsoft Office (Word, Excel, Outlook) and general computer applications. Tech-savvy.
• Ability to handle confidential information with professionalism
• Strong customer service mindset and ability to interact with members and staff
• Ability to work independently and prioritize tasks in a fast-paced environment
• Experience with scheduling, event coordination, or office management is a plus

Flexibility to work various shifts, including evenings, weekends, and holidays as needed.