Administrative Specialist

To Apply:

Please complete the online application found at www.jeffcomo.org Resumes are accepted as supplemental information only and will not be used as a substitute for the application, you must complete the application in full.

JOB SUMMARY

Administrative Specialist

Performs complex and moderate to difficult administrative work supporting the Planning and Zoning Division, including coordinating agendas, preparing meeting materials, and processing zoning and development applications. Work involves responsible recordkeeping, public communication, and document preparation. Requires strong organizational skills, discretion, and independent judgment in managing sensitive planning and zoning information.

ESSENTIAL JOB FUNCTIONS

• Agenda Management: Track statutory meeting deadlines and prepare agendas and public notices.
• Public Communication: Answer phone and in-person inquiries and route as appropriate.
• Meeting Coordination: Prepare and distribute packets, record minutes, and manage post-meeting documentation.
• Document Preparation: Assist with processing deeds, plats, and permit documentation, as needed.
• Backup Support: Provide support for deed exemptions, boundary adjustments, and zoning filings.

The individual in this role is expected to contribute to the team's efforts by completing other related tasks, as may be assigned.

Requirements

EDUCATION AND EXPERIENCE – The following are the minimum education and experience required for the position. An equivalent combination of education, training and experience may be considered.

Education

• HS - GED

Experience

• 3 years previous relevant work experience is required.

Special Experience

Training Requisites

Certifications

Licensing

• May require a valid State Driver’s License

SUCCESS FRAMEWORK. The following list of knowledge, skills, and abilities have been identified by our team as building blocks towards efficiency and effectiveness in this role.

• Knowledge of planning and zoning procedures
• Excellent written communication
• Attention to detail
• Customer service skills
• Proficiency with office software
• Ability to manage deadlines
• Meeting coordination skills
• Time management
• Document management
• Ability to learn ordinances quickly
• Organizational accuracy
• Multitasking ability
• Professional demeanor
• Confidentiality awareness

EQUIPMENT AND TOOLS commonly associated with the performance of the functions of this job.

Computer, scanner, copier, printer, phone, tax software, permitting software, and GIS viewer.

WORK ENVIRONMENT or atmospheric conditions commonly associated with the performance of the functions of this job.

• Office setting; regular evening meetings; occasional lifting of files; steady pace with public interaction.
• Some situations may require early morning or late evening hours.

* PHYSICAL ABILITIES -The physical demands described below are representative of those that must be met by an employee to successfully perform the essential functions of this job.

• Work requires the ability to sit, stand, walk for extended periods of time.
• Work requires the ability to complete repetitive wrist, hand, and/or fine motor movement.
• Work requires the ability to grasp, pull, push, and reach.
• Work requires the ability to climb and balance.
• Work requires the ability to talk, hear, listen, and comprehend.
• Work requires visual acuity of 20 feet or more, visual acuity of 20 inches or less, three dimensional vision, precise hand/eye coordination, the ability to identify and distinguish colors
• Must be able to lift up to 50 pounds.
• Work requires the ability to stoop, kneel, crouch, and/or crawl.

To Apply:

Please complete the online application found at www.jeffcomo.org Resumes are accepted as supplemental information only and will not be used as a substitute for the application, you must complete the application in full.