Office Coordinator

Job post summary

Date posted: December 17, 2025

Pay: From $17.00 per hour

Job description:

The Arboretum is seeking a friendly, organized, and detail-oriented Office Coordinator to support daily administrative operations while helping advance our mission through marketing, volunteer engagement, and community outreach. This role is ideal for someone who enjoys working in a nonprofit environment, interacting with the public, and contributing to both behind-the-scenes operations and outward-facing communications.

The Office Coordinator serves as a key point of contact for visitors, volunteers, donors, and staff, ensuring a welcoming atmosphere, accurate financial handling, and consistent, mission-aligned communication.

Essential Duties & Responsibilities

• Office Administration & Front Desk Operations
• Coordinate daily office operations to ensure efficiency and a positive visitor experience
• Greet visitors and respond to phone calls, emails, and general inquiries in a professional and welcoming manner
• Manage calendars, meeting schedules, appointments, and shared spaces
• Maintain organized digital and physical filing systems
• Order and manage office supplies and coordinate with vendors and service providers
• Support planning and logistics for programs, events, and seasonal activities

Financial & Money Handling

• Handle daily cash, credit, and digital transactions including admissions, memberships, donations, and retail sales
• Maintain accurate records for invoicing, deposits, billing, and petty cash
• Assist with payroll processing and bookkeeping using QuickBooks or similar software
• Support basic budgeting and financial reporting tasks
• Follow established cash-handling and financial accountability procedures

Marketing, Communications & Design

• Assist with marketing and advertising efforts to promote events, programs, memberships, and fundraising campaigns
• Create, schedule, and monitor social media content across platforms
• Design and update marketing materials such as flyers, signage, graphics, and digital content
• Help keep the website and promotional materials current and accurate
• Stay up to date on social media, marketing, and design trends relevant to nonprofit organizations

Volunteer Outreach & Community Engagement

• Support volunteer recruitment, scheduling, communication, and outreach
• Assist with volunteer onboarding and maintain volunteer records
• Serve as a liaison between volunteers and staff to ensure a positive experience
• Support community partnerships and outreach initiatives

Human Resources Support

• Assist with employee onboarding and maintenance of personnel records
• Support compliance with internal policies and procedures

Required Qualifications

• High school diploma or equivalent required
• 1+ years of experience in office administration, coordination, or related roles
• Strong organizational skills with the ability to multitask and prioritize
• Excellent written and verbal communication skills
• Comfortable handling money and maintaining accurate financial records
• Proficiency with basic office software (Microsoft Office or Google Workspace)

Preferred Qualifications

• Experience working in a nonprofit, cultural, or community-based organization
• Familiarity with QuickBooks or similar accounting software
• Experience with social media management and marketing support
• Basic graphic design experience using tools such as Canva
• Experience coordinating or working with volunteers
• Knowledge of website updates or content management systems

Work Environment & Physical Requirements

• Primarily office-based with regular interaction with the public
• Occasional evenings and available for weekend shifts
• Ability to sit, stand, and move throughout the office and grounds as needed

Why Join the Arboretum?

The Arboretum is a mission-driven nonprofit dedicated to education, conservation, and community engagement. As Office Coordinator, you’ll play a central role in supporting daily operations and helping connect our community to nature. We offer a collaborative, welcoming work environment where your skills and creativity make a meaningful impact.

The Arboretum is an equal opportunity employer and encourages candidates from all backgrounds to apply.

Job Type: Full-time

Work Location: In person