Accounts Payable Specialist

Job Title

Accounts Payable Specialist – Delta Health Center 

Position Summary

The Accounts Payable Specialist is responsible for timely and accurate processing of vendor invoices and payments for a busy Federally Qualified Health Center, including clinical, pharmacy, facility, and grant‑funded program expenditures. This role supports the Finance Department in maintaining complete and compliant financial records in accordance with FQHC, HRSA, and grant requirements.

Key Responsibilities

·         Process, code, and enter vendor invoices (clinical supplies, contracted services, utilities, pharmacy, facility, IT, etc.) into the accounting system, ensuring correct general ledger, cost center, and grant/program allocations.

·         Match invoices to purchase orders and receiving documents (where applicable), verify approvals per Finance / procurement policy, and resolve discrepancies with department managers.

·         Prepare and process weekly payment runs (checks, ACH, , credit card payments) in accordance with vendor terms to avoid late fees and maintain strong vendor relationships.

·         Reconcile vendor statements regularly, research and resolve outstanding items, and respond promptly and professionally to vendor and internal inquiries.

·       Maintain accurate and organized AP files, including contracts, W‑9s, 1099 support, grant documentation, and backup needed for financial and HRSA audits.

·         Assist with month‑end and year‑end closing, including AP accruals, aging reports, reconciliations, and preparation of schedules for auditors and cost report support.

           Qualifications

·         Associate’s or Bachelor's degree in Accounting, Business, or related field preferred.

·         3–5 years of hands‑on accounts payable experience, preferably in healthcare, nonprofit, or FQHC/community health center environment.

·         Working knowledge of basic accounting principles and chart of accounts, including experience with multi‑site or multi‑program cost centers and grant tracking.

·         Proficiency with accounting (QuickBooks, or similar) and Microsoft Excel, Word, and Outlook.

·         Strong attention to detail, accuracy, and organizational skills, with proven ability to manage high invoice volume and multiple deadlines in a fast‑paced clinical environment.

·         Effective written and verbal communication skills and a customer‑service orientation when working with vendors, clinical departments, and administrative staff.

·         Demonstrated ability to maintain confidentiality of financial, patient‑related, and vendor information and to comply with FQHC policies and procedures.

Work Schedule and Compensation

·         Full‑time, Monday–Friday; on‑site at Delta Health Center.

·         Competitive salary based on experience, with comprehensive benefits including health, dental, vision, retirement plan, and paid time off (sick and vacation)