Executive Administrative Assistant

We are a full-service law firm based in Monmouth County, NJ, with multiple offices throughout the Tri-State area. We are seeking a highly organized and proactive Executive Administrative Assistant to provide direct support to our Chief Closings Officer (CCO). This role is ideal for an individual who thrives in a fast-paced legal environment, demonstrates exceptional attention to detail, and is eager to build a long-term career within a growing firm.

This is a fully in-office position; remote or hybrid arrangements are not available. We welcome both entry-level and experienced candidates. Compensation will be commensurate with experience.

This position offers meaningful room for growth and direct one-on-one mentorship with one of the top closers in our office. For the right candidate, this role provides a unique opportunity to gain exposure to high-level legal operations, transactional workflow, and client management, with a clear pathway for career advancement within the firm.

Key Responsibilities

• Provide comprehensive administrative and operational support to the CCO, including calendar management, meeting coordination, and preparation of materials.
• Draft and edit correspondence, reports, and internal documentation with precision and professionalism.
• Draft client communications and maintain organized, accurate file updates.
• Assist in managing high-priority projects, ensuring deadlines are met and follow-ups are completed.
• Maintain strict confidentiality of sensitive information and exercise sound judgment in communications.
• Handle incoming calls, emails, and inquiries on behalf of the executive, ensuring timely and professional responses.
• Organize and maintain digital and physical filing systems.
• Support legal and administrative workflows to ensure seamless coordination across departments.
• Collaborate closely with administrative and closing teams to maintain operational efficiency.

Qualifications

• Prior experience as an executive assistant, administrative assistant, or in a similar support role; legal or professional services experience preferred but not required.
• Excellent written and verbal communication skills.
• Exceptional organizational skills and the ability to manage multiple priorities simultaneously.
• Strong attention to detail and accuracy.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Ability to handle confidential information with discretion and professionalism.
• Strong interpersonal skills and the ability to work in a collaborative, team-oriented environment.
• Self-motivated with a desire to grow professionally within a structured and high-performing legal setting.

Job Type: Full-time

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Retirement plan
• Vision insurance

Education:

• Bachelor's (Required)

Experience:

• law office or EA: 1 year (Required)
• Microsoft Excel: 1 year (Required)
• Microsoft Outlook: 1 year (Required)

Ability to Commute:

• Marlboro, NJ 07746 (Required)