Legal Assistant Receptionist

We are seeking a reliable and professional Legal Assistant/Front Desk Receptionist to join our team. This role is essential to ensuring smooth front office operations and providing vital administrative support to our attorneys and paralegal staff. The ideal candidate will be organized, detail-oriented, and have excellent communication and interpersonal skills. Must be proficient in SPANISH as well. 

Key Responsibilities:

Reception Duties:

Answer and manage all incoming phone calls; respond to inquiries or direct calls to appropriate personnel.

Greet and welcome clients and visitors in a professional and friendly manner.

Schedule and confirm meetings and consultations.

Administrative & Legal Support:

Manage all incoming e-filing documents: save to client files, print for attorney review, and calendar relevant deadlines.

Send relevant documents or updates to clients when needed.

Assist with updating and preparing client billing records.

Help collect discovery materials from clients and organize them for case files.

Draft basic pleadings and legal correspondence under attorney supervision.

Provide general support to attorney and paralegal as needed.

Qualifications:

Prior experience in a legal or administrative support role preferred.

Strong organizational and time-management skills.

Excellent verbal and written communication abilities.

Proficient with Microsoft Office, PDF software, and general file management.

Ability to handle sensitive and confidential information with discretion.

Familiarity with legal procedures, terminology, and calendaring is a plus.