Administrative Operations Manager

Administrative Operations Manager, Art and Architectural History

Posting Details

POSTING INFORMATION

Internal Title

Administrative Operations Manager, Art and Architectural History

Position Type

Classified

Faculty / Non-Faculty / Administration

Non-Faculty

Pay Band

GEN06

Level

Department

Art and Architectural History

Job Purpose

The Administrative Operations Manager in Art and Architectural History serves as the primary administrative professional for the Department of Art and Architectural History and provides administrative support for the Historic Preservation and Community Planning program. This role supports faculty, students, and program leadership by managing day-to-day operations, budgets, scheduling, records, and communications. The position works independently, handles confidential information, and serves as the department’s main point of contact with the Dean’s Office and other campus units.

Minimum Requirements

High School diploma and three to five years of related administrative experience. A Bachelor’s degree is preferred, but candidates with an equivalent combination of relevant experience and/or education may apply. Education and/or experience in the performing/creative arts and/or arts management are strongly preferred. Experience in supervising student employees is preferred. Candidates with an equivalent combination of experience and/or education are encouraged to apply.

Required Knowledge, Skills and Abilities

Proficiency in PC/Mac and MS Office (Word, Excel, Power Point, Access, Outlook) is required. Experience with Banner products is a plus. Must have knowledge of the principles, policies and practices of office and financial management and be able to coordinate several major projects and complex administrative tasks simultaneously while ensuring that deadlines are met. Must have strong communication and organizational skills and the ability to work well with a variety of individuals and to maintain a professional demeanor at all times. Ensures maintenance of confidentiality within the department and has familiarity with FERPA guidelines and relevant College/State laws, regulations, and policies. Takes initiative in assessing and resolving problems and in anticipating future needs. The ability to supervise and direct student employees is essential.

Additional Comments Regarding Position

Work hours are 8:30 a.m. to 5:00 p.m., Monday through Friday. Some travel and hours beyond the standard office day/week may be necessary.

Special Instructions to Applicants

Please complete the application to include all current and previous work history and education. A resume will not be accepted nor reviewed to determine if an applicant has met the qualifications for the position.

*Salary is commensurate with education/experience which exceeds the minimum requirements.

Offers of employment are contingent upon a successful background and credit check.

All applications must be submitted online https://jobs.cofc.edu.

Salary

*$37,200 - $56,419

Posting Date

02/20/2026

Closing Date

03/30/2026

Benefits

• Insurance: Health/Dental/Vision
• Life Insurance
• Paid Leave: Sick/Annual/Parental
• Retirement
• Long Term Disability
• Paid Holidays
• Free CARTA Bus Service
• Employee Tuition Assistance Program (ETAP)
• Employee Assistance Program (EAP)
• Full Benefits Package – Click Here

Open Until Filled

No

Posting Number

2026031

EEO Statement

The College of Charleston is an equal opportunity employer and does not discriminate against any individual or group on the basis of sex, gender (including gender identity and/or expression), pregnancy, race, religion, color, national origin, age, disability, military or veteran status, sexual orientation, genetic information, and other classifications protected by applicable federal, state, and local laws. For more information, please visit eop.cofc.edu.

Quicklink for Posting

https://jobs.cofc.edu/postings/17694

Job Duties

Job Duties

Activity

Department & Program Administration

• Serve as the main administrative contact for the department and programs.
• Support the Chair and Program Directors with scheduling, correspondence, meetings, and reports.
• Prepare materials for accreditation, assessment, annual reporting, and compliance.
• Coordinate departmental meetings and maintain meeting records.
• Monitor facilities, classroom needs, and office operations.

Essential or Marginal

Essential

Percent of Time

35

Activity

Budget & Financial Management

• Manage state and foundation budgets for the department and programs.
• Process purchasing, reimbursements, travel, contracts, and procurement card transactions.
• Track expenditures, reconcile monthly reports, and report regularly to the Chair.
• Coordinate scholarships, awards, and student funding processes.
• Maintain inventories of equipment and supplies.

Essential or Marginal

Essential

Percent of Time

20

Activity

Academic & Student Support

• Maintain records for majors, minors, advising assignments, and program requirements.
• Coordinate internships, including registration and completion tracking.
• Serve as a point of contact for student inquiries and routine academic processes.
• Ensure confidentiality of student and faculty records in compliance with FERPA.

Essential or Marginal

Essential

Percent of Time

15

Activity

Faculty & Personnel Support

• Assist with faculty searches, evaluations, tenure and promotion materials, and course scheduling.
• Initiate contracts for adjunct and temporary faculty.
• Maintain organized and secure faculty and departmental records.

Essential or Marginal

Essential

Percent of Time

15

Activity

Events, Communications & Outreach

• Coordinate lectures, events, visiting speakers, and related logistics.
• Manage event publicity, including basic promotional materials and social media.
• Organize receptions and public-facing departmental events.
• Maintain mailing lists and alumni records in coordination with the Dean’s Office.

Essential or Marginal

Essential

Percent of Time

10

Activity

Supervision

• Hire, train, schedule, and supervise student and temporary employees.
• Approve time records and ensure accurate completion of assigned tasks.

Essential or Marginal

Essential

Percent of Time

5