Director Of Business Operations

Job Title

Director of Business Operations 

Department

Business Affairs

Job Category

Staff (FIOPM3)

FLSA

Exempt Band 12

College Name

Owensboro Community & Technical College 

Job Type

Full-time

Location

Owensboro, KY – Main Campus

Work Months

12 months

College Overview: 
Owensboro Community and Technical College (OCTC) is a three-campus institution located along the Ohio River in Western Kentucky. OCTC is one of sixteen institutions in the Kentucky Community and Technical College System and awards certificates, diplomas, and associate degrees in liberal arts and technical education. To learn more about OCTC, please visit https://owensboro.kctcs.edu/and to learn more about Owensboro and the surrounding area, you may visit https://visitowensboro.com.

Benefits: 
Owensboro Community & Technical College offers a competitive benefits package and an attractive work environment that supports excellence, innovation, and creativity including:

• Exceptional health care, vision, dental coverage for you and your family
• Tuition reimbursement/waiver for you, your spouse, and dependents
• 403(b) retirement plan: a 5% employee contribution receives a 10% employer match
• Vacation/Sick Time
• Work-Life Balance
• 8.5 Paid Holidays
• 2 Weeks Institutional Closing Pay (Last 2 weeks of December) for qualifying positions
• Employee Assistance Program

Job Summary: 
Owensboro Community and Technical College (OCTC) is seeking qualified applicants for the position of Director of Business Operations. The Director serves as the supervisor for the OCTC Business Office, which oversees purchasing, accounts payable, accounts receivable, and student cashiering functions. This role reports directly to the Vice President (VP) of Business Affairs and plays a key role in ensuring fiscal integrity, operational efficiencies and compliance with policies and procedures, while supporting the college’s mission.

Essential duties and responsibilities:

The duties and responsibilities of this position include, but are not limited to:

• Supervise business office staff responsible for the collection and management of all college funds, including student accounts payable, accounts receivable, purchasing, and student financial accounts.
• Assist VP of Business Affairs in monitoring and analyzing revenue and expense budgets to support accurate financial planning and decision-making.
• Prepare accurate financial reconciliations for the college’s cash, credit card, imprest, gift accounts, and clearing accounts.
• Function as the travel auditor, reviewing and approving travel-related documentation for compliance.
• Serve as a Level II procurement card holder, adhering to all purchasing and reporting guidelines.
• Prepare and process journal entries as needed to ensure accurate coding and proper allocation of financial transactions.
• Assist in the administration of grants and gift funds, ensuring proper documentation and compliance with funding requirements.
• Ensure full compliance with institutional, state, and federal policies, procedures, and financial regulations.
• Support the division through strategic planning and objectives to guide the growth and development of the department.
• Other duties as assigned.

Additional Skills & Abilities:

• Strong analytical and problem-solving abilities with proficiency in interpreting financial data and resolving discrepancies.
• Solid knowledge of accounting principles, financial reporting practices, and financial software, including advanced use of Microsoft Excel.
• Exceptional attention to detail, accuracy, and organizational skills, with the ability to maintain thorough records and meet deadlines in a fast-paced environment.
• Clear, professional communication skills and a strong customer-service orientation when assisting students and staff.
• Proven ability to collaborate across departments and apply policies and procedures consistently.
• Demonstrated leadership capabilities, including staff training and maintaining confidentiality with sensitive information.
• Adaptable, with a willingness to learn new systems, processes, and regulations.
• Ability to supervise, coach, mentor, and set clear goals for direct reports. 

Qualifications:

• Bachelor’s degree in Business Administration, Finance, or Accounting and three (3) years of relevant work experience or equivalent is required. Along with two (2) years of supervisory experience is required. 

      OR

• Master’s degree in Business Administration, Finance, or Accounting and five (5) years of relevant work experience is preferred. Along with four (4) years of supervisory experience is preferred. 

Application Process: 
Applicants must complete and submit:

• Online application
• Resume / CV
• Cover Letter
• Copy of all college transcripts, certificates, and/or licensures. Official transcripts will be needed within the first 30 days of employment. 
• Kentucky State Law requires state and national pre-employment background checks as a condition of employment.

Position is based on an annual term-contract, with the expectancy of continuance based on performance and funding. 

Application Deadline: March 5, 2026
Duties will begin in April 2026. Only applicants selected for an interview will be notified. The search may be extended if additional candidates are needed.