Business Administrator

DEFINITION:

Under general direction, performs responsible administrative, financial, and human resources functions for the company. The Business Administrator is responsible for day-to-day accounting operations, payroll, accounts payable and receivable, benefits and 401(k) administration, and support of sales and marketing activities. This position plays a key role in maintaining accurate financial records, supporting employees, and ensuring effective internal operations. The Business Administrator reports directly to company ownership group.

TYPICAL TASKS:

Perform administrative, accounting, and organizational work in support of company operations.  Such work may include:

1. Accounting & Finance
   1. Maintain the general ledger and ensure accurate and timely recording of financial transactions.
   2. Process accounts payable and accounts receivable, including invoicing, collections, and vendor payments.
   3. Prepare bank deposits, bank reconciliations, and monthly financial reports.
   4. Assist with budgeting, cash flow tracking, and financial analysis for management.
   5. Coordinate with external accountants, auditors, and tax professionals as needed.

1. Payroll & Benefits Administration
   1. Process payroll accurately and on schedule, including withholding, deductions, and reporting.
   2. Administer employee benefits, including health insurance, retirement plans, and other benefit programs.
   3. Serve as the primary administrator for the company’s 401(k) plan, including coordination with plan providers and support for employee inquiries.
   4. Ensure compliance with applicable payroll, employment, and benefits regulations.

1. Human Resources & Risk Management Support
   1. Maintain employee records, personnel files, and HR documentation.
   2. Assist with onboarding and offboarding of employees, including new hire paperwork and benefits enrollment.
   3. Support management with HR-related processes, policies, and employee communications.
   4. Administer and coordinate the company’s liability insurance and related policies, including renewals, certificates of insurance, and coordination with insurance brokers.
   5. Assist with insurance claims, audits, and risk management documentation as needed.

1. Sales & Marketing Support
   1. Provide administrative support for sales and marketing activities, including proposal preparation, tracking, and reporting.
   2. Maintain customer and project records related to billing and sales activity.
   3. Assist with marketing initiatives to support business development and client retention.

1. General Administrative & IT Support Duties
   1. Serve as a point of contact for internal administrative and operational matters.
   2. Provide basic IT and technology support for office staff, including coordination with external IT service providers, troubleshooting common hardware and software issues, and supporting standard business applications.
   3. Assist with setup and maintenance of user accounts, devices, and access permissions.
   4. Coordinate office operations, recordkeeping, and document management.
   5. Perform other related tasks, as assigned by ownership.

EMPLOYMENT STANDARDS:

Bachelor’s degree in accounting, finance, business administration, or a related field is preferred.  Relevant experience may be considered in lieu of a degree.  Knowledge of basic accounting principles, payroll processes, and financial reporting.  Familiarity with insurance administration, risk management concepts, and coordination with insurance providers.  Comfort providing basic IT and technology support in an office environment; ability to work with external IT vendors as needed.  Experience with accounting and payroll software; proficiency with spreadsheets and office productivity tools.  Ability to exercise good judgment, maintain confidentiality, and manage sensitive information.

Strong organizational skills and attention to detail.  Effective written and oral communication skills.  Ability to establish and maintain effective working relationships with employees, management, clients, and external service providers.

PHYSICAL & WORKING CONDITIONS:

This is a full-time role.  Work will be performed primarily from employee’s home office.  Some work will be performed at client facility or other locations, as necessary.

Work schedule will be flexible, subject to owner’s approval.

Frequent use of computers, phones, and standard office equipment.

Occasional lifting of files or office materials.

TO APPLY:

Send resume to Spencer Hissam at Spencer@StevensEHS.com.