Office Administrator/Front Desk

Position Summary

This Office Administrator/Front Desk will work as an integral member of our team and be involved in all aspects of managing the firm's operational and administrative activities:

Administrative support:

• Greet and assist visitors at the front desk
• Answer and route incoming calls on the main phone line
• Manage office calendars, conference rooms, and meeting resources
• Assist with travel coordination and scheduling changes
• Maintain office supply inventory and place orders as needed
• Keep the kitchen and shared office spaces organized and fully stocked
• Coordinate mail, deliveries, and incoming packages
• Prepare, scan, and organize documents; manage electronic and hardcopy filing
• Draft simple correspondence and support internal communication needs
• Assist with onboarding new employees (desk setup, access badges, welcome materials)
• Act as a point of contact for building management and external IT support
• Assist with office events, team lunches, and firm gatherings
• Support Operations with light administrative projects as assigned
• Provide support to senior executives

Qualifications:

• 1-2 years of office experience; financial services, investment management, or related experience is a plus.
• Outstanding verbal and written communication skills.
• Display professional demeanor
• Excellent interpersonal and organizational skills.
• High degree of proficiency with Microsoft Outlook, Excel, Word, and PowerPoint;
  experience with other databases (such as QuickBooks) is a plus.

Attributes:

• Warm, friendly and outgoing.
• High integrity and a strong work ethic.
• Detail-oriented with a strong sense of ownership of their work.
• Team-oriented with the ability to excel in a fast-paced, entrepreneurial environment.
• Great communication skills with comfortability in managing correspondence both internally and externally.