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Office Assistant - ONLY APPLY IF ABLE Mon-Fri 10 to 6pm

JEBARA & CO.
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Office Assistant - ONLY APPLY IF ABLE TO MEET FULL TIME M-F; 10-6pm
Location: Downtown Soho Manhattan, NYC
Company: JEBARA & CO.
Job Type: MUST BE Full-Time; M-F, 10-6pm

 

JEBARA & CO. is a rapidly growing New York City–based luxury interiors company specializing in high-end handmade textiles and rugs. We support a discerning trade clientele and are known for exceptional service, craftsmanship, and white-glove project execution.

The Office Assistant provides day-to-day administrative, clerical, and office support to ensure smooth internal operations and effective coordination across teams. This role is focused on execution, organization, and follow-through, supporting leadership, studio operations, and core office functions.

 

  • CLERICAL & ADMINISTRATIVE SUPPORT
    • Prepare, send, and distribute reports from Bitrix as requested by Operations, Sales, or Leadership.
    • Upload and maintain accurate photos of samples within the digital library (Sortly).
    • Create, assign, and manage barcodes for samples in Sortly.
    • Label physical samples clearly and consistently according to company standards.
    • Maintain organized digital records within Bitrix, Sortly, and shared drives.
    • Support operational checklists and internal documentation updates as assigned.
    • Collaborate with the Studio Operations Assistant to pull, replace, and refile samples as needed.


 

  • OFFICE SUPPORT
    • Coordinate routine office services, including janitorial, cleaning, maintenance, and repairs as needed.
    • Restock office refreshments weekly and as needed.
    • Maintain general office organization, including common areas and storage spaces.
    • Coordinate with the building superintendent for freight deliveries, building access, and COIs as required.
    • Receive, open, and distribute incoming mail and packages.

 

 

  • SUPPORT TO THE FOUNDER 
    • Manage and update the Founder’s calendar, including scheduling meetings and blocking time as directed.
    • Perform local errands as requested.
    • Provide researched material and data by request related to company industry, markets, vendor searches, etc.
    • Attend internal or external meetings as requested to provide administrative or logistical support.
    • Assist with follow-ups, note-taking, and action items stemming from meetings.
    • Perform other duties as assigned in support of leadership and business operations.

Please do not apply if you are currently in school and are not able to work full time. This is a full time position and we're looking to hire immediately or after notice to current employer if applicable.