Sales Assistant

Job Summary

Business Title: Sales Assistant

The Sales Assistant supports the sales function by partnering with branch, sales and 
marketing leadership and the Account Executives. This role oversees internal processes 
associated with account management and campaign activation.

Job Responsibilities
• Support Account Executives with CRM, (Salesforce) administration, account 
set up, hold management, and report preparation.
• Assist in proposal creation, RFP generation, editing, and output utilizing 
Proposal+ software and other internal systems.
• Assist marketing and sales leadership with research and reporting for Account 
Executive client prospecting and cold calling.
• Prepare campaign documents including but not limited to space and 
production contracts, posting instructions for both printed and digital creative 
assignments, commission coversheets, billing action forms, etc.
• Review and resolve billing and accounts payable issues in collaboration with
the finance team.
• Generate and distribute sales, renewal, and ad hoc reports.
• Assist the sales team with internal requests from other departments, expense 
reports, and other administrative tasks.
• Field inbound sales calls and provide sales leadership with call back 
information.
• Coordinate, back up, and liaise with other branch and corporate 
departments, e.g., Real Estate, Marketing, Human Resources, Technology, 
Operations, Ad Operations, and Finance.
• Support sales leadership with contests, team communications, and 
presentation materials.
• Manage general office administration e.g., answer phones, order supplies, 
shipping, maintain files, update bulletin boards, etc.
• Other duties as assigned.

Job Qualifications
Education and Certifications
• Bachelor’s degree or equivalent combination of education, training, 
experience, or military experience.

Skills 
• Competent in Microsoft software applications (i.e., Word, Excel, Outlook, and 
PowerPoint).
• Willing to learn internal programs and systems to the level of fluency.

Competencies
• Achievement Orientation: Focusing efforts on achieving high quality results 
consistent with the organization’s standards.
• Adaptability: Adapts in order to work effectively in ambiguous or changing 
situations, and with diverse individuals and groups.
• Attention to Detail: Working in a conscientious, consistent, and thorough 
manner.
• Collaborating with Others: Working together with others in a cooperative and 
supportive manner to achieve shared goals.
• Fostering Communication: Listens and communicates openly, honestly, and 
respectfully with different audiences, promoting dialogue and building 
consensus.
• Planning and Organizing: Reaches goals that are central to organizational 
success by making and following plans and allocating resources effectively.
Physical Demands
The demands described below are representative of those that must be met by an 
employee to successfully perform the essential functions of this job:
• Employee must have the ability to sit and/or stand at a desk for a minimum of 
8 hours a day and complete tasks requiring repetitive use of hands.
• Employee must have the ability to see written documents, computer screens,
and to adjust focus.
• This job is performed in a temperature-controlled office environment