Administrative Assistant

Administrative Assistant 

Position Summary: This position provides administrative, financial, and operational support to keep daily functions running smoothly. It assists with processing invoices, maintaining records, organizing documentation, and supporting both office and building operations. This role also contributes to a positive workplace by managing communications, welcoming visitors, and helping coordinate company events. 

Qualifications: 

Attention to detail and accuracy 

Good verbal and written communication skills 

Strong team player, works effectively and efficiently in a collaborative Team environment 

Proficient in Office 365 & Microsoft Products, ERP knowledge helpful 

Administrative experience and familiarity with Accounts Payable preferred. 

Position responsibilities: 

Process invoices, maintain vendor records, and support basic reconciliations. 

Assist with data entry and the processing of financial documents such as expense reports and internal records. 

Assist with organizing, scanning, and filing documents. 

Maintain well‑structured digital and physical filing systems and handle routine documentation support tasks. 

Handle incoming phone calls, emails, correspondence, and welcome visitors in a professional, friendly manner. 

Help organize company events and employee engagement activities. 

Assist with building operations by supporting routine facility maintenance. 

Support daily office operations by managing supplies and helping maintain an organized, welcoming work environment. 

Other duties as assigned.