Receptionist And Administrative Assistant

Cohen & Gresser (“C&G”) seeks a Receptionist and Admin Assistant to join our Office Services department to cover our 2nd shift (11am to 7pm). They will be responsible for answering the firm’s phone lines, managing all conference rooms and pantries, be the first point of contact for all guests, visitors and callers, assistance with conflicts checks, and other projects as assigned. The Receptionist and Admin Assistant will report to the Global Office Services Manager and work collaboratively with all members of the Office Services department and Conflicts team. 

RESPONSIBILITIES (including but not limited to): 

• Responsible for answering all incoming phone calls for Cohen & Gresser and subtenants 
• Greet visitors (pointing them to the right conference room, hanging coats, etc.) and announce them to respective attorney(s) and/or staff members
• Monitor and maintain Firm Calendar, including scheduling meetings as requested 
• Calendar employee absences and alerting appropriate attorneys/managers and HR
• Schedule car reservations and occasionally book travel for attorneys
• Act as back-up to the other Administrative Assistants
• Assist our Conflicts team with incoming conflict check and intake requests by reviewing and interpreting conflict report results, analyzing conflict reports, reviewing business intake forms, and conducting corporate research
• Serve as backup for Conflict Checks as directed, covering assigned days including collaboratively scheduled weekend days
• Order food for meetings as requested
• Keep the conference rooms’ appearance neat and clean according to firm standards
• Prepare conference rooms for late night or next day meetings
• Restock beverages in conference room credenzas (lifting of beverage cases required)
• Order supplies for kitchens and conference rooms as needed 
• Keep all C&G kitchens clean, neat, organized, and stocked including cleaning microwaves on a bi-weekly basis and emptying dishwashers as requested
• Maintain coffee machines, water dispensers, and other kitchen equipment 
• Receive food deliveries and contact appropriate personnel of delivery
• Ensure that outgoing courier packages are picked up
• Schedule courier service for pickup of hand deliveries
• Forward incoming faxes to recipients and appropriate parties
• Maintain supplies for private guest bathroom
• Act as backup to our Copy Center 
• Collaborate with our Reception team, ensuring coverage for when teammates are out of office
• Other projects as assigned

QUALIFICATIONS & EXPECTATIONS

• Bachelor’s degree
• Experience working or interning in an office environment preferred
• Ability to walk around the office, sit for several hours, lift up to 20 lbs, climb ladders, and push supply cart (up to 20 lbs)
• Resourceful, creative, dependable, proactive, can-do attitude
• Strong professional communication skills, both oral and written
• High attention to detail 
• High degree of professionalism, confidentiality, and discretion
• Proficiency in Microsoft Office suite (Outlook, Word, Excel) 
• Proactive with comfort working independently and collaboratively on multiple tasks and deadlines simultaneously 

This position is based in our New York office with a current hybrid schedule of 4 days in-office, 1 day working remotely. This is a nonexempt position with a shift of 11:00am – 7:00pm with occasional overtime. The expected annual salary range is $55,000 - $65,000, depending on experience. 

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Cohen & Gresser is an international law firm with offices in New York, Paris, Washington, D.C., London, and Dubai. We have an outstanding record of success in high-stakes and high-profile litigation, investigations, and transactions for our clients, including major financial institutions and companies across the world. Our attorneys have superb credentials and are committed to providing the efficiency and personal service of a boutique law firm, along with the quality and attention to detail that are the hallmarks of the best firms in the world.

The firm has been recognized in a wide range of publications, including Chambers, The Legal 500, Global Investigations Review, Managing IP, U.S. News & World Report’s “Best Law Firms,” Décideurs, and Benchmark Litigation. We have also been named to The National Law Journal’s “Midsize Hot List” and the BTI Client Service A-Team, and over half of our U.S.-based attorneys have been recognized by Super Lawyers.

Cohen & Gresser LLP is an equal employment opportunity (EEO) employer.  We seek to hire employees based solely on qualifications and abilities.   All employees and applicants receive equal employment opportunities without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws.