Administrative Assistant @ Northland

Job Objective: The position will provide administrative support to the office and staff. 

Essential Functions:  

General Office 

• Perform clerical functions including, but not limited to, maintaining Corps records and inventory, answering and directing phone calls, managing correspondence as requested, and managing internal and external mail 
• Ensure office equipment is functioning properly and arrange for maintenance and repair as warranted 
• Serve as liaison between Corps and DHQ IT Department ensuring Corps technology needs are met 
• Manage offices supplies to include ordering, maintaining inventory, and distributing 
• Maintain Corps records as directed by Corps Officer 
• Maintain sufficient postage 
• Prepare Advisory Council and Corps Council meeting agenda including supporting materials; send meeting notices to members; record meeting minutes 
• Manage volunteer and donor correspondence 
• Manage property and general liability insurance claims 
• Order food and supplies for Corps programing and events as directed by Corps Officer 
• Make arrangements for staff meetings 
• As directed by Corps Officer, serve as Corps representative with community service network agencies 
• Encourage a positive work environment by conducting oneself in a manner that fosters healthy relationships with co-workers, supervisor and visitors 
• Comply with all organization and Corps-specific policies and procedures 

Facility Rental 

• Manage rental contract documents 
• Record and deposit all rental income 
• Coordinate building opening and closing 

Human Resources 

• Assist with the development and maintenance of employee job descriptions 
• Prepare employment request and employee termination packets for Corps Officer approval 
• Assist with new employee orientation as directed 
• Report and monitor worker’s compensation claims 
• Assist Corps Officer with probation and termination matters as directed 

Accounting 

• Perform all banking transactions according to policies and procedures 

Minimum Qualifications: 

Education: High School diploma or equivalent; post-secondary degree/certification preferred 

Experience: Minimum two years related experience 

Certifications/Licenses: None 

Skills/Abilities:   

• Highly effective organizational, interpersonal, and conversational skills 
• Attention to detail 
• Decision-making and problem-solving skills 
• Ability to perform with limited supervision 
• Ability to communicate effectively verbally and in writing 
• Ability to maintain positive relationships with officers, staff, volunteers, community influencers, and prospective donors 
• Ability to utilize Microsoft Office and virtual meeting software 
• Ability to operate basic office equipment including telephone, computer, copier, fax, and scanning equipment   
• Must be willing to support The Salvation Army mission

Supervisory Responsibility: None 

Physical Requirements: Include speaking, hearing and vision ability; manual dexterity; lifting, pulling and pushing materials up to 25 pounds; bending, squatting, and walking; sitting for extended periods of time; standing for extended periods of time.  Reasonable accommodation may be made to enable individuals to perform the essential functions of this job.   

Travel: Local 

Driving: Must possess a valid driver's license from the state of residence. Must be approved through The Salvation Army Fleet Safety Program to drive either a Salvation Army or personal vehicle on Salvation Army business. 

Working Conditions: Work is performed in a typical office environment; some evening and weekend work may be required. 

All employees recognize that The Salvation Army is a church and agree that they will do nothing as an employee of The Salvation Army to undermine its religious mission.

The Salvation Army Mission: The Salvation Army, an international movement, is an evangelical part of the universal Christian church.  Its message is based on the Bible.  Its ministry is motivated by the love of God.  Its mission is to preach the gospel of Jesus Christ and to meet human needs in His name without discrimination.

The Salvation Army is an equal opportunity employer. Candidates who are back to work, US Veterans, people with disabilities, people who have been impacted by the justice system, and/or people without a college degree are encouraged to apply.