You are viewing a preview of this job. Log in or register to view more details about this job.

Preschool Division Assistant

The Bear Creek School
Email

nceJob Title: Division Assistant / Administrative Assistant – Preschool

Position Type: Non-faculty, Staff, Non-exempt, Full-time

Reports to: Division Head

Salary Range: $55,000 to $70,000 Annually Dependent on Experience

Benefits: Medical, Dental, Vision, Retirement, Employee Assistance Program, Discounted School Lunches, Costco Membership Reimbursement, Passport Discount Program, Professional Development, Needs Based Tuition Assistance

 

Do you find fulfillment in contributing to something larger than yourself, creating a lasting impact? Do you enjoy being part of a Christian community united in a common goal? Do you enjoy making a difference in the lives of students directly in the classroom or through a supporting role?  Read on to find out more about our amazing school!

 

Under the direct supervision of the Division Head, this position provides administrative support for the Division Head and the division. The Division Assistant performs duties such as scheduling, maintaining the calendar, communicating with a wide variety of people, working on special projects, coordinating events, etc. Independent judgment is required to plan, prioritize, and organize a diversified workload.

 

Division Assistant Responsibilities include, but not limited to:

  • Support the Division Head with administrative details and scheduling of appointments and meetings
  • Provide support to faculty, including student information, in-house field trips, carpool procedures, forms, information distribution, and input for teacher newsletters
  • Compose, type, and edit emails, letters, newsletters, agendas, presentations, and other documents
  • Create and maintain a file structure for all Preschool documentation and related files year over year
  • Design and keep the Preschool home page up to date
  • Communicate with a wide variety of stakeholders: teachers, students, parents, staff members, outside vendors
  • Support events by completing necessary reservations, calendaring, and disseminating information
  • Liaise with Cubs Club vendors and manage yearly Cubs Club scheduling, registration, and coordination.
  • Design and calendarize yearly specialist schedules for all Preschool classes
  • Maintain carpool system student database
  • Assist with student drop-off and pick-up
  • Manage scheduling of substitutes in emergencies and track absences in the absence management system
  • Purchase and manage supplies for division including curriculum and reconcile purchases with receipts and allocated budget
  • Occasionally provide 1:1 assistance to students
  • Identify, report, and track facility needs
  • Perform other related duties as assigned by the Division Head that may include some evening and early morning events
  • Support Preschool Admissions activities
  • Work in a highly engaged environment dealing with a variety of creative challenges, tasks, deadlines, and personalities

Athletics Assistant Responsibilities (8 – 10 hours per week will be spent on special projects as assigned):

  • Create and track seasonal rosters per sport per team
  • Capture sport and student information into FinalForms
  • Keep WPA website up to date with all sports and rosters
  • Provide rostering information to Office of Marketing and Communications for each volleyball and basketball home game
  • Create certificates, awards, and letterman inserts for end-of-season sports
  • Track and reconcile purchases made on Athletics and Golf credit cards
  • Update trophies for the trophy case
  • Make hotel bookings for traveling teams
  • Coordinate and collect balloons and flowers for athletic events
  • Assist Athletics Director with ad hoc administrative tasks

Supervisory Responsibilities

  • None

Requirements

  • High school diploma required
  • Associate or bachelor’s degree preferred
  • Previous office experience preferred
  • Hold CPR/AED/First Aid certification (with epinephrine autoinjector supplement) or obtain certification within 90 days of employment start date
  • Currently authorized to work in the United States for any employer (sponsorship not available for this position)

Critical Performance Competencies  

  • Positively support the school’s policies and practices and work collaboratively in a professional organization
  • Truthful, positive, and purposeful when communicating with others
  • Able to use strong written and oral communication skills to transfer thoughts and express ideas
  • Flexible and adaptable in dealing with new, different, or changing requirements
  • Maintain confidentiality and security of information
  • Hold self and others accountable to accomplish results
  • Effective in handling multiple concurrent tasks
  • Familiar with Microsoft Office Suite, ability to learn and work with the school’s integrated data-based software package and online curriculum tools, as needed
  • Adhere to biblical standards in all areas of conduct

Physical Requirements

  • Work at a desk and computer for extended periods of time
  • Occasionally lift up to 30 pounds
  • Regularly traverse full flight of stairs
  • Work in a traditional climate-controlled office environment with occasional visits between campus buildings, requiring exposure throughout the day to the outside elements

#LI-JD1

Salary Description

$55,000 to $70,000 Annually Dependent on Experience