Legal Secretary/Assistant

Personal injury law firm seeks to immediately hire a qualified, professional, dependable Legal Secretary/Assistant to assist in the performance of the following duties and responsibilities:

Duties and Responsibilities:

1. First person to answer the telephone and door, unless preoccupied;
2. Welcome visitors into the office and attend to them;
3. Complete all intake with clients for new matters (follow Checklist):
   • Create new matters in Clio for each intake
   • Create electronic and physical folders for new matters
   • Make sure all documents are scanned
4. Complete payment receipts for all money received and maintain copies
5. Point of contact for all traffic matters:
   • Maintain, organize the traffic matter folders (Physical and electronic)
   • Scan citations
   • Calendar all traffic court dates properly
   • Draft and file all necessary motions
   • Confirm which attorney will appear for the matter
   • Check for scheduling conflicts for all traffic matters
   • Help clients access the website to pay fines, when necessary
6. Point of contact for all bodily injury claims handling:
   • Follow-up with clients every thirty (30) days after intake to confirm treatment status
   • Follow-up with clients if notes received of missed appointments
   • Schedule all imaging and specialist appointments (MRI, X-ray, ortho, neuro, IPM, etc.)
   • Manage any and all medical records received
   • Manage medical deposits and treatment approvals 
   • Communicate with adjusters and clients regarding bodily injury claim information
7. Draft and send the following claims correspondence:
   • Welcome letters
   • Letters of guarantee
   • Settlement demands
   • Closing letters
8. Register all outgoing mail;
9. Receipt of mail, deliveries, and sheriff service;
10. Maintain electronic and physical folders as needed
11. Any and all assignments from the attorney(s), paralegal/office manager, and senior legal assistant/administrative assistant;

Requirements:

• Professionalism
• Outstanding time-management, typing, and communication skills
• Reliable transportation
• Team-oriented
• Solution-oriented
• Proactive
• Steady, consistent attendance
• Knowledge of MS Office and ability to work with legal technology
• Fluency in Haitian Creole language is a plus but not required
   

Salary DOE; 

Employee benefits package is available.