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Human Services Executive Analyst/Project Manager (PROJECT POLICY ANL 3)

UC Davis & UC Davis Health
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Job Summary

 

Under the general direction of the Associate Dean for Human Services with UC Davis Continuing and Professional Education, the Executive Analyst / Project Manager provides high-level executive support, project management and analytical expertise to advance the priorities of the Human Services team and the Division. Serves as a trusted partner, balancing administrative management with strategic project management, policy development and data analysis responsibilities. The role requires exceptional communication and writing skills, organizational skills, creativity, initiative, independent judgment, discretion, and the ability to manage multiple complex projects in a fast-paced academic environment. Leverage a high level of technical knowledge and analytical skill along with the ability to manage multiple projects utilizing current technology to develop and enhance processes, analytics and reporting. Plan and organize both large and small meetings and events. Develop, lead and analyze a variety of policies, procedures, projects and issues, ensuring consistency with university policy. Manage the Associate Dean’s electronic calendar and travel; determine scheduling priorities and resolve scheduling conflicts to keep calendar manageable. Provide general oversight, prioritization and coordination of high-level correspondence, reports and documents. Communicate tactfully and diplomatically with a variety of individuals and groups. Work independently and exercise confidentiality, accountability, initiative and sound professional judgment in developing, leading and analyzing a variety of policies, procedures, projects and issues, ensuring consistency with university policies. Adhere to UC Davis editorial and brand standards. Provide backup support to the Dean’s executive assistant and Division-wide projects.

 

Apply By Date 01/17/2026 by 11:59pm

 

Minimum Qualifications - For full consideration, applicants are encouraged to upload license and/or certification if required of the position

 

  • Bachelor’s degree or equivalent combination of education and professional analytical experience.
  • Experience developing policies and procedures.
  • Experience performing research and data analysis, with ability to identify anomalies, trends, and develop solutions within priorities, time constraints, and available resources.
  • Project management experience overseeing multiple, concurrent, and complex projects; developing comprehensive project plans with risk assessment and mitigation strategies; and ensuring timely delivery within defined scope and budget.
  • Experience in providing executive-level administrative support, meeting preparation, confidential correspondence, and facilitating seamless communication between executives and internal/external stakeholders.
  • Strong writing, editing, and proofreading skills; ability to produce clear, well-organized information and edit for grammar and style. Political acumen and demonstrated ability to handle sensitive or difficult situations diplomatically, represent high-level executives with discretion, maintain confidentiality, and work effectively with diverse groups at all levels.
  • Proven ability to manage complex projects, set priorities, anticipate needs, coordinate multiple details simultaneously, and follow through to successful completion in fast-paced environments. Analytical and problem-solving skills to identify problems and develop solutions.
  • Demonstrated proficiency with computer systems, spreadsheets, databases, word processing, presentation software, Box, and virtual meeting platforms such as Zoom and project management tools (E.g., Smartsheet and Air table).

 

Preferred Qualifications

 

  • Familiarity with UC Davis campus systems such as AggieBuy, AggieTravel, and AggieService. Experience developing and utilizing goals and metrics (e.g., Objectives and Key Results) to evaluate and improve programs or operations. 
  • Ability to adapt to ambiguity, uncertainty, and frequent change in support of executives and program managers. 
  • Experience coordinating travel and lodging arrangements; organizing meetings/conferences; and preparing/processing travel and entertainment reimbursements. 

 



 

Key Responsibilities

 

  • 55% - Project Management
  • 25% - Analysis & Policy Support
  • 20% - Executive Support & Operations

 

Department Overview

 

UC Davis Continuing and Professional Education (CPE) is the lifelong learning arm of the university. The division maintains the most diverse portfolio on the campus, with programs spanning pre-college, professional continuing education, workforce development, international academic and cultural exchange, and training services for corporate and agency partners. As a global leader in continuing education, CPE serves learners regionally, nationally and globally, and posts more than 55K enrollments annually making it the third largest UC Extension by enrollment. Beyond its community-facing role, CPE serves as the internal hub for online education in support of other academic units on the campus. CPE employs approximately 180 employees and draws on the expertise of approximately 1,700 instructors. 

 

POSITION INFORMATION

 

  • Salary or Pay Range: $69600.00 - $124200.00/annually
  • Salary Frequency: Monthly
  • Salary Grade: Grade 21
  • UC Job Title: PROJECT POLICY ANL 3
  • UC Job Code: 007398
  • Number of Positions: 1
  • Appointment Type: Staff: Career
  • Percentage of Time: 100% Fixed
  • Shift (Work Schedule): Manager will advise
  • Location: Davis, CA
  • Union Representation: 99 - Non-Represented (PPSM)
  • Benefits Eligible: Yes
  • This position is hybrid (mix of on-site and remote work)

 

Benefits

 

Outstanding benefits and perks are among the many rewards of working for the University of California. UC Davis offers a full range of benefits, resources and programs to help you bring your best self to work, as well as to help you and your family achieve your health, wellness, financial and career goals. Learn more about the benefits below and eligibility rules by visiting either our handy Benefits Summary for UC Davis Health Employees or Benefits Summary for UC Davis Employees and our Benefits Page.

If you are represented by a union, benefits are negotiated between the University of California (UC) and your union and finalized in a contract. Read your bargaining unit's employment contract, stay abreast of current negotiations and learn about collective bargaining at UC: https://ucnet.universityofcalifornia.edu/labor/bargaining-units/index.html

 

  • High quality and low-cost medical plans to choose from to fit your family's needs
  • UC pays for Dental and Vision insurance premiums for you and your family
  • Extensive leave benefits including Pregnancy and Parental Leave, Family & Medical Leave
  • Paid Holidays annually as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
  • Paid Time Off/Vacation/Sick Time as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
  • Continuing Education (CE) allowance and Education Reimbursement Program as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
  • Access to free professional development courses and learning opportunities for personal and professional growth
  • WorkLife and Wellness programs and resources
  • On-site Employee Assistance Program including access to free mental health services
  • Supplemental insurance offered including additional life, short/long term disability, pet insurance and legal coverage
  • Public Service Loan Forgiveness (PSFL) Qualified Employer & Student Loan Repayment Assistance Program for qualified roles
  • Retirement benefit options for eligible roles including Pension and other Retirement Saving Plans. More information on our retirement benefits can be found here

 

Physical Demands

 

  • Standing - Occasional Up to 3 Hours 
  • Walking - Occasional Up to 3 Hours 
  • Sitting - Frequent 3 to 6 Hours 
  • Lifting/Carrying 0-25 Lbs - Occasional Up to 3 Hours 
  • Lifting/Carrying 26-50 lbs - Never 0 Hours 
  • Lifting/Carrying over 50 lbs - Never 0 Hours 
  • Pushing/Pulling 0-25 Lbs - Occasional Up to 3 Hours 
  • Pushing/Pulling 26-50 lbs - Never 0 Hours 
  • Pushing/Pulling over 50 lbs - Never 0 Hours 
  • Bending/Stooping - Occasional Up to 3 Hours 
  • Squatting/Kneeling - Occasional Up to 3 Hours 
  • Twisting - Occasional Up to 3 Hours 
  • Climbing (e.g., stairs or ladders) - Never 0 Hours 
  • Reaching overhead - Occasional Up to 3 Hours 
  • Keyboard use/repetitive motion - Frequent 3 to 6 Hours 

 

Environmental Demands

 

  • Chemicals, dust, gases, or fumes - Never 0 Hours 
  • Loud noise levels - Never 0 Hours 
  • Marked changes in humidity or temperature - Never 0 Hours 
  • Microwave/Radiation - Never 0 Hours 
  • Operating motor vehicles and/or equipment - Never 0 Hours 
  • Extreme Temperatures - Never 0 Hours 
  • Uneven Surfaces or Elevations - Never 0 Hours 

 

Mental Demands

 

  • Sustained attention and concentration - Frequent 3 to 6 Hours 
  • Complex problem solving/reasoning - Occasional Up to 3 Hours 
  • Ability to organize & prioritize - Frequent 3 to 6 Hours 
  • Communication skills - Frequent 3 to 6 Hours 
  • Numerical skills - Occasional Up to 3 Hours 
  • Constant Interaction - Frequent 3 to 6 Hours 
  • Customer/Patient Contact - Frequent 3 to 6 Hours 
  • Multiple Concurrent Tasks - Frequent 3 to 6 Hours 

 

Work Environment

 

UC Davis is a smoke and tobacco free campus effective January 1, 2014. Smoking, the use of smokeless tobacco products, and the use of unregulated nicotine products (e-cigarettes) will be strictly prohibited on any UC Davis owned or leased property, indoors and outdoors, including parking lots and residential space. 

Work in a team-environment setting with interruptions, conversations, and customer needs/questions are common. May be required to work in an open and/or shared office environment with multiple interruptions. Work an occasional flexible schedule. Work occasional overtime including evenings, nights and weekends.

 

Special Requirements – Please contact your recruiter with questions regarding which activities apply by position

 

  • This is a critical position, as defined by UC Policy and local procedures, and as such, employment is contingent upon clearing a criminal background check(s) and may include drug screening, medical evaluation clearance and functional capacity assessment

 

Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

 

A Culture of Opportunity and Belonging

 

At UC Davis, we’re committed to solving life’s most urgent challenges and building a healthier, more resilient world. We believe in growing through every challenge, continually striving to improve, and welcoming new perspectives that strengthen our community. We recognize that a vibrant and innovative organization values both individual strengths and shared purpose. The best ideas often emerge when people with different experiences come together. 

As you consider joining UC Davis, we invite you to explore our Principles of Community, our Clinical Strategic Plan and strategic vision for research and education. We believe you belong here. The University of California, Davis is an Equal Opportunity Employer. All qualified applicants will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status. 

To view the University of California’s Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination 

Because we want you to feel seen and valued, our recruitment process at UC Davis supports openness and authenticity. Research shows that some individuals hesitate to apply unless they meet every qualification. You may be an excellent fit for this role-or the next one. We encourage you to apply even if your experience doesn't match every listed requirement. #YouBelongHere 

To learn more about our background check program, please visit: https://hr.ucdavis.edu/departments/recruitment/ucd/selection/background-checks