Marketing Operations & Content Virtual Assistant

Marketing Operations & Content Virtual
Assistant (VA) (Remote, Full-Time)
Summary
⚠️ Warning: This is not a task-taker role.
Do not apply unless you are:
● ✅ Self-driven, adaptable, and obsessed with continuous improvement
● ✅ Intellectually curious - you don’t just execute; you ask why, connect dots, and
improve systems
● ✅ Experienced in digital marketing, content, or creative operations in a fast-paced or
mission-driven environment
● ✅ Highly organized, calm under pressure, and capable of managing multiple
workstreams without dropping balls
● ✅ A clear, confident communicator who can translate strategy into action
If that sounds like you - keep reading.
Step 1: Shred your resume.
We’re not looking for a checklist marketer.
We’re looking for a marketing operator—someone who loves when systems run clean, brands
feel aligned, and insights turn into momentum.
You’ll work directly with the CEO and leadership team to own marketing execution, content
operations, performance insights, and workflow optimization. This role blends creative
leadership, marketing execution, and operational clarity, ensuring the right work gets done - and
the wrong work gets automated or eliminated.
We’re a small, sharp, mission-driven team that has helped launch nearly 5,000 nonprofits
worldwide. We’re scaling impact intentionally, and this role is central to that growth.
Core Focus of the Role
This is a full-time, high-leverage position built around:
● Content & brand execution
● Performance analysis & insight translation
● Creative direction and collaboration
● Marketing operations & workflow optimization

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You will not be buried in busywork.
You will own outcomes.
Key Areas of Responsibility
1. Content & Brand Execution (40%)
● Lead content creation across platforms (Instagram, Facebook, LinkedIn, YouTube, blog,
podcast)
● Own scripting, storyboarding, copywriting, and brand voice decisions
● Design and oversee visual assets (Canva or similar tools)
● Guide editors, designers, and collaborators with clear creative direction
● Ensure brand consistency across all content and campaigns
● Maintain clean, organized asset libraries and documentation only where it adds value
2. Performance Analysis & Strategic Insight (25%)
● Monitor engagement, growth, and campaign performance across channels
● Produce clear, actionable performance reports (written + Loom walkthroughs)
● Translate metrics into insights the leadership team can act on
● Identify trends, opportunities, and content directions based on audience behavior
● Support paid media efforts (Meta & YouTube) through creative alignment and
performance review
3. Marketing Operations & Workflow Optimization (20%)
● Own and improve marketing workflows in ClickUp, Drive, and Slack
● Identify low-value, repetitive tasks and eliminate, delegate, or automate them
● Build templates and systems for reporting, prep, and recurring processes
● Reduce friction caused by tool switching, approvals, and over-documentation
● Collaborate cross-functionally to keep projects moving without bottlenecks
4. Collaboration & Leadership Support (15%)
● Collaborate directly with the CEO and leadership team
● Prepare materials for meetings, launches, and weekly metrics reviews
● Coordinate with PPC, UX, and external collaborators when needed
● Provide clarity, structure, and follow-through across initiatives
● Light executive or team support only where it directly supports marketing outcomes
What Stays on Your Plate (High-Value Work)
● Content ideation and creation
● Brand voice and messaging decisions
● Performance analysis and insight generation
● Creative direction for editors and designers
● Strategic improvements to marketing systems

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What You’ll Actively Reduce or Automate
● Manual posting and repetitive documentation
● Excessive ClickUp or Drive busywork
● Redundant Slack reporting
● Low-impact formatting and uploads
● Inefficient approval loops
Qualifications
The Ideal Candidate:
● Western hemisphere based
● Has 2+ years experience in marketing, content, or creative operations
● Communicates clearly, proactively, and confidently in English
● Thinks in systems, not just tasks
● Is fluent in:
○ Google Workspace
○ Canva (or similar)
○ ClickUp
○ Slack
● Is comfortable using AI and automation tools to eliminate low-value work
● Thrives in startup environments where ownership matters
● Wants a long-term role with increasing scope and leadership
This Role Is for You If...
● You take pride in making the entire team look better
● You’re creative and operational
● You enjoy turning vision into execution
● You hate inefficiency and fix it
● You want to grow into a senior marketing or ops leadership role
● You care deeply about mission-driven work that actually scales impact
If you’re still reading, start your application with the phrase:
INSTANT NINJA
Compensation & Growth
● Type: Full-Time, Remote
● Compensation: Competitive, based on experience
● Growth Path:
○ Senior Marketing Lead
○ Marketing Operations Manager
○ Head of Content or Growth
This role is designed to expand, not stagnate.

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Next Steps
Please submit:
1. A 2–3 minute Loom video explaining why you’re uniquely qualified
2. Links to relevant work (content, design, strategy, or systems)