Senior Human Resources Specialist - Non-Confidential

Position Definition

Under direction, performs a variety of paraprofessional/technical human resources activities and services County-wide or in support of human resource functions within a county department.

DISTINGUISHING CHARACTERISTICS:

The Senior Human Resources Specialist is the lead level in the Human Resources Specialist classification series. Incumbents provide technical assistance to applicants, county employees and Human Resources Division staff in the administration of employee benefits, employment services, equal employment opportunity, and labor relations. Work performed is complex in nature which requires a comprehensive knowledge of human resources programs and services. The Senior Human Resources Specialist works independently and exercises good judgment in the performance tasks in delineated areas of responsibility.  This classification is also used by operating departments to assist in the maintenance of a departmental human resources program. Positions in this class are categorized as confidential due to the sensitivity and nature of information incumbents will be privy to that affect employee relations. The Senior Human Resources Specialist may also assist with training and/or supervising staff involved in human resources activities.
 

Duties

• Responds to a variety of inquiries, including but not limited to training, recruitment, payroll and benefits.
• Provides technical assistance to county departments and/or other human resources staff in reviewing, processing and approving various personnel transactions.
• Oversees and may assist employees in completing various human resource documents; reviews and approves various personnel transactions for completeness, accuracy, and compliance. 
• Prepares, processes and approves personnel transactions which may include leaves of absences, Notices of Employment (NOE), Change of Employee Status (CES) and may update and maintain Personnel History Transactions and adjustments.
• Creates and maintains personnel records in accordance with county policies and procedures.
• Establishes and maintains employee personnel files and other personnel records in electronic or paper form; scans personnel documents and manages files; coordinates employee access to personnel records.
• Receives, processes and maintains employee performance appraisals.
• Performs specialized and technical functions in assembling, tabulating, calculating, verifying, and reconciling payroll, employment services, employee benefits and other fiscally related information; coordinates with management and/or departments in resolving omissions and discrepancies.
• Assists with various recruitment processes, including the development and posting of recruitment announcements and other related documents, reviews and screens employment applications and determines eligibility, disseminates information regarding county employment and services; proctors assessments, and certifies list of eligibles after qualifying examinations have been completed.
• Assists with job classification studies and prepares job specifications, develops survey instruments, conducts salary surveys, and assembles data collected for review.
• Assists in equal employment opportunity programs and activities; researches and gathers data related to investigations and complaints.
• Assists in developing, scheduling and presenting employee training, orientation, and recognition programs.
• Schedules pre-employment and post-employment physicals, return to work and other miscellaneous appointments; contacts employees and prospective employees with physical information; answers all questions related to physicals and results.
• Explains, notifies, and advised employees of benefit provisions for county benefit programs; records and updates employee benefit coverage records; and compiles benefit data and prepares summary reports.
• Assists with updating payroll insurance tables and transfers premium amounts between County accounts; bills and collects premium payments from employees on leaves of absence or on COBRA coverage.
• Assist in reconciling bills from service providers to County service records and prepares claims for payment to providers; assists management, employees and insurance companies in resolving issues. 
• Prepares and distributes informational literature to employees and attends meetings as required. 
• Uses a personal computer and associated software.

OTHER FUNCTIONS:

• May assist in training or supervising other Human Resources Specialists and support staff.
• Performs other job-related duties as assigned.