Admin/Training Coordinator II

PRIMARY FUNCTION:

The Academy Admin / Training Coordinator plays a central role in supporting the daily operations of Gregory Poole Academy. This position is responsible for coordinating training logistics, managing administrative processes, supporting learners and instructors, and maintaining accurate records. Additionally, this role serves as the secondary LMS Administrator and provides financial coordination support for the division, including budgeting, reporting, and vendor management.

ESSENTIAL DUTIES:

Training & Administrative Coordination

• Schedule and coordinate training sessions, classrooms, instructors, and materials.
• Serve as the primary point of contact for student and instructor inquiries.
• Maintain accurate training records, attendance, and certifications.
• Support onboarding and orientation for new learners and instructors.
• Assist with event planning for Academy-related programs and initiatives.
• Assist with the management of the apprenticeship toolboxes, including parts ordering, inventory, organization, delivery and documentation.
• Create and administer class evaluations. Analyze feedback with management to determine areas that need improvement.

Financial & Operational Support

• Prepare and track the Academy’s budget and expenses.
• Produce appropriate, productive reporting on training statistics, assessments, etc.
• Process purchase orders, invoices, and vendor payments in coordination with the finance team.
• Maintain accurate records of training-related costs and financial reports.
• Support grant tracking and reporting as needed, if applicable.

Other:

• Plan, coordinate and/or deliver lunch for training classes/meetings/events.
• Responsible for any additional department administrative office duties.
• Support GPA Instructors by making certificates and training aids and entering learner’s information into LMS.
• Stand in front of classes 20/40 people and share information.

MINIMUM REQUIREMENTS:

Education:

Two-year college degree with two years of industry experience or High School diploma with at least 4 years of office administrative experience.

Work Experience:

• Familiarity with Learning Management Systems (e.g., Canvas, Moodle, Blackboard).
• Basic understanding of budgeting, invoicing, and financial reporting.
• Strong organizational, communication, and problem-solving skills.
• Proficiency in Microsoft Office Suite and/or Google Workspace.

Physical:

Must be able to travel, sometimes overnight for additional training or providing the training to our associates. Must be able to sit and stand for long periods of time. Ability to lift up to 25 pounds. (tooling and/or materials)

Other:

Must be computer literate, especially with MS Office (Word, Excel, PowerPoint, Outlook), and the Internet. Must have strong communication skills for in-person training. Ability to communicate professionally using the phone, email, or in a group setting. Ability to facilitate in-person training to individuals or small groups.

This job description is not intended to be all-inclusive. Your supervisor may request and assign you similar duties. Any major modification of this job role requires Human Resources approval.

Gregory Poole Equipment Company is an Equal Opportunity/Affirmative Action employer and will consider all qualified applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity, national origin, age, protected veteran status, or disability status.