Athletic Compliance Coordinator

Athletic Compliance Coordinator

Oregon State University

Department: Office of the Registrar (XUS)

Appointment Type: Professional Faculty

Job Location: Corvallis

Recommended Full-Time Salary Range: $58,300-64,500

Job Summary:

The Office of the Registrar is seeking an Athletic Compliance Coordinator. This is a full-time (1.00 FTE ), 12-month, professional faculty position.

The Office of the Registrar is an Oregon State University mission-critical unit. We safeguard institutional integrity while helping meet the needs of students, faculty, and staff. We play a critical role in serving the needs of students throughout the student lifecycle, from admission through degree completion and beyond; provide faculty and staff with timely and accurate expertise, resources, and systems solutions; and co-create, shepherd, implement, interpret, and uphold academic policies and regulations, accreditation standards, and laws. The office serves as an institutional partner, providing a clear path for student success, and we value expertise, innovation, inclusion, and collaboration. We provide enrollment and instructional services, maintain academic history, and offer support services to students, staff, and faculty. The Office of the Registrar provides a welcoming and inclusive work environment, in which everyone is treated with dignity and respect and is valued for their contribution to student success at Oregon State University.

The Athletic Compliance Coordinator is a key member of the Compliance Team and reports to the Assistant Registrar – Scheduling & Athletic Compliance. This position is responsible for the coordination and oversight of all aspects of student-athlete academic eligibility assessment and associated data. The role ensures compliance with Oregon State University, National Collegiate Athletic Association (NCAA ), and Pacific-12 Conference (Pac-12) academic regulations in preparation of formal certification by the Assistant Registrar.

This position works in close partnership with multiple student-athlete support units across campus, including Academics for Student-Athletes (ASA ) and the Athletic Compliance Office. Strong collaboration and effective communication are essential for building and sustaining cross-functional partnerships, and for maintaining productive relationships across the broader institution. Success in this role requires exceptional attention to detail, the ability to adapt quickly in a dynamic and evolving regulatory environment, and a high level of comfort with ambiguity, flexibility, and continuous change.

Why OSU?

Working for Oregon State University is so much more than a job!

Oregon State University is a dynamic community of dreamers, doers, problem-solvers and change-makers. We don’t wait for challenges to present themselves — we seek them out and take them on. We welcome students, faculty and staff from every background and perspective into a community where everyone feels seen and heard. We have deep-rooted mindfulness for the natural world and all who depend on it, and together, we apply knowledge, tools and skills to build a better future for all.

FACTS :

• Top 1.4% university in the world

• More research funding than all public universities in Oregon combined

• 1 of 3 land, sea, space and sun grant universities in the U.S.

• 2 campuses, 11 colleges, 12 experiment stations, and Extension programs in all 36 counties

• 7 https://hr.oregonstate.edu/work-life/diversity-and-cultural-resources that offer education, celebration and belonging for everyone

• 100+ undergraduate degree programs, 80+ graduate degrees plus hundreds of minor options and certificates

• 35k+ students including more than 2.3k international students and 10k students of color

• 217k+ alumni worldwide

• For more interesting facts about OSU visit: https://oregonstate.edu/about

Locations:

Oregon State has a statewide presence with campuses in Corvallis and Bend, the OSU Portland Center and the Hatfield Marine Science Center on the Pacific Coast in Newport.

Oregon State’s beautiful, historic and state-of-the-art main campus is located in one of America’s best college towns. Corvallis is located close to the Pacific Ocean, the Cascade mountains and Oregon wine country. Nestled in the heart of the Willamette Valley, this beautiful city offers miles of mountain biking and hiking trails, a river perfect for boating or kayaking and an eclectic downtown featuring local cuisine, popular events and performances.

Total Rewards Package:

Oregon State University offers a https://hr.oregonstate.edu/benefits/prospective-employee with benefits eligible positions that is designed to meet the needs of employees and their families including:

• Medical, Dental, Vision and Basic Life. OSU pays 95% of premiums for you and your eligible dependents.

• Free confidential mental health and emotional support services, and counseling resources.

• Retirement savings paid by the university.

• A generous paid leave package, including holidays, vacation and sick leave.

• Tuition reduction benefits for you or your qualifying dependents at OSU or the additional six Oregon Public Universities.

• Robust Work Life programs including Dual Career assistance resources, flexible work arrangements, a Family Resource Center, Affinity Groups and an Employee Assistance Program.

• Optional lifestyle benefits such as pet, accident, and critical illness insurance, giving you peace of mind and the support you need to thrive in all aspects of your life.

Oregon State University is deeply committed to the principles of a Health Promoting University. This commitment drives a collaborative approach across OSU’s safety and well-being programs, reducing silos and coordinating efforts to enhance employee safety and well-being. By prioritizing resources that support the health of both employees and students, OSU fosters a culture of care and a healthier campus environment where everyone can thrive.

Future and current OSU employees can use the https://hr.oregonstate.edu/benefits/new-employees/benefits-calculator to learn more about the full value of the benefits provided at OSU .

Key Responsibilities

50% Monitoring Student-Athlete Academic Eligibility

• Support Oregon State University and the NCAA Athletics Compliance Office by ensuring strict adherence to all University, Pac-12, and NCAA academic policies, procedures, and regulations.

• Conduct independent quarterly assessments of student-athletes’ academic progress and percentage-toward-degree in accordance with NCAA academic regulations; collaborate with Academics for Student-Athletes (ASA ) counselors to reconcile independent assessments, benchmarks, and eligibility calculations.

• Conduct daily reviews of student-athletes’ academic records related to registration, program, and grade changes.

• Coordinate and manage all aspects of tracking and monitoring processes related to transfer and continuing eligibility certification including full-time enrollment status, degree applicability, and progress and percentage-toward-degree requirements.

• Continually assess monitoring and certification practices for potential unidentified barriers which disproportionately affect student-athletes of color or historically underrepresented and underserved populations.

20% Cross-Campus Collaboration

• Serve as a primary point of contact for inquiries from ASA , Athletic Compliance, and a wide range of campus partners.

• Work collaboratively with OSU academic advisors to ensure the accuracy of progress-toward-degree evaluations and eligibility assessments.

• Attend meetings and participate in meaningful conversations that build cultural awareness, respect, and inclusion for student-athletes from all backgrounds.

• Attend end-of-term athletic certification sessions to support the Assistant Registrar.

• Respond promptly to questions and information requests from supervisor and Office of the Registrar leadership.

• In collaboration with ASA , perform detailed percentage-toward-degree projections for prospective transfer student-athletes to support preliminary eligibility determinations.

15% Data and Reporting

• Maintain and manage comprehensive data systems to accurately evaluate and monitor student-athlete academic eligibility (initial, transfer, and continuing) in preparation for NCAA eligibility certification.

• Ensure accurate, complete, and auditable recordkeeping of academic eligibility data.

• Prepare accurate and standardized data files for the Assistant Registrar’s initial and continuing eligibility certification, including transfer certification.

• Maintain timely, accurate, and compliant systems for completing all mandated forms, reports, assessments, and audits required by governing agencies (e.g., NCAA ).

• Collaborate with Athletic Compliance and ASA to complete required annual academic reporting, including Academic Progress Rate (APR ) and Graduation Success Rate (GSR ) submissions.

10% Other Duties as Assigned

• Accept additional responsibilities and assignments at the direction of the Assistant Registrar – Scheduling & Athletic Compliance.

• Assist other units within the Office of the Registrar with university programs and activities.

• Assist with annual commencement related activities and ceremony, as required.

• Attendance and engagement with OSU -related committees and work groups.

5% Staff Development

• Attend regular team and office meetings. Actively participate in all office discussions, workshops, and retreats. Participate in university or professional organization staff development activities or conferences.

What You Will Need

• Bachelor’s Degree.

• Two years of experience in compliance or regulatory roles, including areas like athletics certification, veteran benefits, college degree certification (graduation), auditing, financial services, healthcare regulations, or comparable fields.

• A demonstrated ability to deliver accurate results efficiently in a high-volume, fast-paced environment.

• Experience analyzing multifaceted challenges using an equity lens, evaluating options, predicting outcomes and disparities, forecast consequences, and driving actionable, equitable solutions for all student populations.

• Strong written and verbal communication skills, with the ability to engage inclusively with diverse audiences including administrative leadership and academic stakeholders.

• Experience with Microsoft Suite, specifically Excel and Word.

This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a criminal history check and be determined to be position qualified as per University Standard: 05-010 et seq. Incumbents are required to self-report convictions and those in youth programs may have additional criminal history checks every 24 months.

What We Would Like You to Have

• Master’s Degree.

• Experience working in, or collaborating closely with, a Registrar’s Office at an institution of higher education.

• Experience with student information platforms such as Banner, Colleague, or Jenzebar, and degree audit systems such as Degree Works, uAchieve, or DARS .

• Demonstrated familiarity and experience with NCAA Division I academic eligibility rules and regulations.

• Ability to work within an environment where ambiguity and the ability to pivot quickly are commonplace.

Working Conditions / Work Schedule

Typical office environment, 8 AM – 5 PM, Monday through Friday schedule. Up to 2 days remote possible after successful onboarding (estimated at 3 months), in alignment with https://hr.oregonstate.edu/flexible-work/flexible-work-arrangement-agreement.

Special Instructions to Applicants

When applying you will be required to attach the following electronic documents:

1) A resume/CV; and

2) A cover letter indicating how your qualifications and experience have prepared you for this position.

You will also be required to submit the names of at least three professional references, their e-mail addresses and telephone numbers as part of the application process.

For additional information please contact: Sarah Moreno, sarah.moreno@oregonstate.edu

We are an Equal Opportunity Employer, including disability, protected veteran, and other protected status.

OSU will conduct a review of the National Sex Offender Public website prior to hire.

OSU is a fair chance employer committed to inclusive hiring. We encourage applications from candidates who bring a wide range of lived experience including involvement with the justice system. This job has “critical or security-sensitive” responsibilities. If you are selected as a finalist, your initial job offer will be contingent upon the results of a job-related pre-employment check (such as a background check, motor vehicle history check, sexual misconduct reference check, etc.). Background check results do not automatically disqualify a candidate. Take a look at our https://hr.oregonstate.edu/careers/background-checks website including the https://hr.oregonstate.edu/careers/candidates section for more details. If you have questions or concerns about the pre-employment check, please contact OSU’s Employee and Labor Relations team at employee.relations@oregonstate.edu.

To apply, please visit: https://apptrkr.com/6797065

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