Purchasing and Order Administrator

Job Title

Purchasing and Order Administrator 

Job Summary

The Purchasing and Order Administrator is responsible for managing the day-to-day purchasing and order fulfillment process, ensuring accurate entry, tracking, and coordination of customer and vendor orders. This role supports sales operations, maintains open-order visibility, and ensures timely communication regarding purchasing status and backorders. Knowledge of hydraulic manufacturing is a plus!

Key Responsibilities

Purchasing & Vendor Orders

• Enter and process purchase orders with vendors
• Place and track supplier orders to ensure timely fulfillment
• Monitor and manage open orders (including MCL16, MCL05, RSU02) and reconcile against internal open-order reports
• Communicate order status updates and backorder information, including responses to the Dillian backorder sheet

Sales & Order Support

• Enter customer sales orders and quotes accurately
• Record and maintain sales totals and tracking sheets
• Support SDR communications related to order status and purchasing updates

Coordination & Administration

• Schedule and coordinate pick-ups as needed
• Maintain organized purchasing and sales documentation
• Support calendar tracking and internal reporting 
• Provide cross-functional administrative support to sales and operations teams