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Administrative Assistant

My Office Apps
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Job Type: Full-time In-Office position (No remote)

My Office Apps is seeking a highly organized Administrative Assistant to support daily operations, sales activities, accounting processes, and internal projects. This role is ideal for a detail-oriented professional who thrives in a fast-paced, collaborative environment and can manage multiple priorities with accuracy and professionalism.

Key Responsibilities

  • Executive Assistance: Provide administrative support to executives, including scheduling, correspondence, and task management.
  • Provide administrative and operational support across teams
  • Assist sales with proposals, CRM updates, and client coordination
  • Project Coordination: Take ownership of project timelines, proactively solve issues, and ensure deadlines are met.
  • Marketing & Social Media Support:Assist Marketing with content creation and other related tasks. Not just Social Media
  • Customer Onboarding: Help onboard new clients, ensuring they receive the necessary training and documentation.
  • Accounting Support: Create invoices, bills, and support other related accounting tasks
  • Data Management & Excel Proficiency: Utilize Excel for data analysis, reporting, and organizing key company information.
  • Operational & Office Duties: Oversee general office tasks, manage documentation, and provide operational support to ensure a well-run workplace.
  • Communication & Coordination: Act as a liaison between departments, vendors, and customers to ensure smooth operations.

Qualifications & Skills

  • Degree in accounting, business, or related field preferred
  • A self-starter with a proactive, problem-solving mindset.
  • Expertise in Canva and other marketing tools
  • 3+ years of experience in administrative, operations, or project coordination roles.
  • Strong organizational and multitasking abilities.
  • Excellent Excel skills (Pivot Tables, VLOOKUP, data analysis).
  • Strong communication and interpersonal skills.
  • Experience with marketing, social media management, or content creation is a plus.
  • Basic accounting knowledge (QuickBooks or similar tools preferred).
  • Ability to think ahead, anticipate challenges, and take action without constant direction.

Benefits/Perks:

  • Competitive salary based on experience.
  • Opportunities for career growth and professional development.
  • Health, dental, and vision insurance options.
  • Paid time off and company holidays.

Amenities:

  • On-site Yoga Studio
  • Full-service Gym with Shower Facilities
  • Wellness Room
  • On-Site Café
  • Unwind and play a game of corn hole and enjoy the regulation-size Bocce ball court and putting green
  • Game Room & Lounge
  • EV charging station on site

 

Join our dynamic team and be part of an innovative company that offers cutting-edge ERP SaaS solutions to businesses worldwide. As an Admin, you can significantly impact our company's growth while gaining career development opportunities. Apply now and help shape the future of ERP software sales in the SaaS industry!

If you are ready to take on a pivotal role in a fast-paced environment and contribute to our success at My Office Apps Inc., we invite you to apply today!