Data Entry Specialist
APLA Health provides quality healthcare, life-saving services, camaraderie, compassion, and comfort to all who come through our doors. Our dedicated team of healthcare professionals is committed to providing personalized and compassionate free and low-cost medical services, tailored specifically to meet the unique needs of each individual we serve. APLA Health serves as a medical home providing an array of integrated healthcare services through 71,000+ billable patient visits and nearly 10,000 enabling services visits each year. Services provided include: medical, dental, behavioral health and HIV care; pharmacy; PrEP counseling and management; health education and HIV prevention; and STD screening and treatment. For people living with HIV, APLA Health offers housing support; benefits counseling; home healthcare; and the Vance North Necessities of Life Program food pantries; among several other critical support services.
We offer great benefits, competitive pay, and great working environment!
We offer:
- Medical Insurance
- Dental Insurance (no cost for employee)
- Vision Insurance (no cost for employee)
- Long Term Disability
- Group Term Life and AD&D Insurance
- Employee Assistance Program
- Flexible Spending Accounts
- 11 Paid Holidays
- 4 Personal Days
- 10 Vacation Days
- 12 Sick Days
- Metro reimbursement or free parking
- Employer Matched (6%) 403b Retirement Plan
This is a great opportunity to make a difference!
This position will pay $25.00 - $27.28 hourly. Salary is commensurate with experience.
POSITION SUMMARY:
The Data Entry Specialist plays a critical role in maintaining the accuracy, integrity, and confidentiality of clinical and patient data within the organization. This position is responsible for accurately entering, verifying, and updating health-related information in electronic health record (EHR) systems, research databases, or other clinical information systems. The ideal candidate will have strong attention to detail, excellent organizational skills, and a commitment to supporting high-quality patient care through precise data management.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
- Accurately enter and update patient demographics, clinical data, and treatment information into EHR system.
- Compile, verify accuracy and sort information to prepare STD and PrEP data for entry into DHSP REDCap database.
- Review source documents for completeness and accuracy before data entry.
- Collaborate with clinical staff and administrative teams to obtain missing or unclear information.
- Perform regular data verification and quality control checks to identify and correct errors or inconsistencies.
- Review patient charts to determine if they meet eligibility criteria to be entered into the PrEP database. Maintain PrEP database.
- Maintain confidentiality and adhere to HIPAA and organizational data security policies.
- Generate data reports and summaries as requested by clinicians or supervisors.
- Assist in maintaining data entry procedures and documentation for compliance and audit readiness.
- Participate in staff meetings and training related to data systems, compliance, and process improvement.
OTHER DUTIES MAY BE ASSIGNED TO MEET BUSINESS NEEDS.
REQUIREMENTS:
Training and Experience:
- High school diploma or equivalent (GED).
- Minimum of 1 year of data entry, medical records, or administrative experience in a healthcare or clinical environment.
- Proficiency with Microsoft Office (Word, Excel, etc.) and experience using EHR systems (eClinicalWorks preferred).
- Strong typing skills with a high degree of accuracy and attention to detail.
- Basic understanding of databases.
- Experience entering data into a database.
Knowledge of:
- Electronic health records and data reporting.
- Knowledge of basic medical terminology and familiarity with HIPAA regulations.
- Knowledge of STD and PrEP/PEP.
Ability to:
- Communicate effectively with providers, other staff, and outside vendors. Must be well-organized and detail-oriented.
- Strong analytical and written communication skills in order to prepare complete and accurate program reports and records.
- Ability to organize workload or processes.
- Enter data in a timely manner with minimal errors in a high-volume environment.
- Maintain patient confidentiality.
WORKING CONDITIONS/PHYSICAL REQUIREMENTS:
This is primarily an office position that requires only occasional bending, reaching, stooping, lifting and moving of office materials weighing 25 pounds or less. The position requires daily use of a personal computer and requires entering, viewing, and revising text and graphics on the computer terminal and on paper.
SPECIAL REQUIREMENTS:
Must possess a valid California driver’s license; proof of auto liability insurance; and have the use of a personal vehicle for work related purposes.
COVID-19 and Booster or Medical/ Religious Exemption required.
Equal Opportunity Employer: APLA Health is an EEO Employer