Contracts Consultant - Contracts Specialist 1 - Permanent - 2025-08800
Working Title- Contracts Consultant
Classification- Contracts Specialist 1
Job Status- Full-Time/Permanent
WDFW Program- Financial Services Program – Contracts Division
Duty Station- *Olympia, Washington – Thurston County
*While this position may offer a telework option, the successful candidate must be available to report to the duty station as needed. The selected candidate may be able to telework/work remotely up to two (2) days per week during the six (6) month probationary/trial service period. Once permanent status has been achieved, additional telework days may be approved at the discretion of the supervisor and are dependent on business needs.
Closing Date- 12/17/2025 11:59 PM Pacific
Learn more about being a member of Team WDFW!
This is an opportunity to contribute directly towards the “Move WDFW towards operational and environmental excellence” strategy in WDFW’s draft strategic plan.
In this dynamic role, you will manage WDFW’s contracts lifecycle and related contracting activities for an assigned portfolio of contracts. You will be responsible for ensuring that all negotiated contracts and agreements for WDFW comply with State of Washington contract and legal requirements, applicable federal regulations, any special program requirements, and all state purchasing and accounting regulations.
With your experience, you will advise agency staff on procedures for contracting for goods and services, assisting with ensuring compliance with the terms of contracts.
WHAT TO EXPECT -
Among the varied range of responsibilities held within this role, this position will:
Contracts Administration.
- Perform the first level of professional contract administration work with responsibility in the administration of routine contracts, with a focus on agreements with private landowners for public access; damage prevention cooperative agreements with agricultural producers; supporting the agency’s Regional Fisheries Enhancement Groups (RFEG).
- Respond to questions from agency staff, other governmental organizations, and private firms regarding contracts and agreements.
- Follow state and agency regulations, policies and procedures for developing, preparing, and routing contractual documents for agency approval.
- Use the agency’s contract management systems to initiate, track approvals, and develop contractual documents. If necessary, work with supervisor to obtain special approval to deviate from regulations, policy, or procedures.
Contracts management system(s).
- Advise agency staff on using the agency’s contracts management system to request contracts, monitor status, maintain accountability of assigned contracts, and request timely amendments or successor contracts.
- Advise the Contracts Team Manager on program needs for enhancement to WDFW’s contracts management system.
- Use the statewide financial and reporting system, WorkDay, as directed.
Keep up to date with policies and procedures.
- Attend One Washington (OneWA), WorkDay, Washington Association of Contracts Specialists (WACS), and Supplier Diversity meetings and events.
- Attend other meetings and events as directed.
Routine procurements and Sole Source contract filings.
- Conduct routine procurements.
- Create competitive procurement documents.
- File sole source and emergency contracts with the Department of Enterprise Services using the Sole Source Contracts Database; ensure sole source and emergency contracts follow state and agency procedures.
Working Conditions:
Work setting: Work is generally performed in an office setting.
Schedule: Typically, Monday-Friday, 8:00 AM – 5:00 PM. Flexible time schedules allowable based on office needs. Required to be onsite no less than three (3) days a week.
Travel requirements: Some travel may be required throughout the State to attend training, meetings, and conferences. Overnight travel may be required.
Customer Interactions: Regular interaction by phone, email, via Teams, and in person with widely varied customers.
QUALIFICATIONS:
Required Qualifications:
Option 1:
Associate’s degree in business administration, public administration, business law, commerce, economics, mathematics, statistics, or closely allied field.
And
Two (2) years of professional experience in negotiating, administering, or terminating contracts, contract property management, contract cost or price analysis, or contract compliance administration.
Option 2:
Bachelor's degree in business administration, public administration, business law, commerce, economics, mathematics, statistics, or closely allied field.
And
One (1) year of professional experience in negotiating, administering, or terminating contracts, contract property management, contract cost or price analysis, or contract compliance administration.
Option 3:
Five (5) years of professional experience in negotiating, administering, or terminating contracts, contract property management, contract cost or price analysis, or contract compliance administration.
Option 4:
A Master’s degree in business administration, public administration, business law, commerce, economics, mathematics, statistics, or closely allied field.
Preferred Qualifications:
In addition to the required qualifications, our ideal applicant will possess the following:
Three (3) years of Washington state government agency in contracting, OR as a government contractor negotiating, administering, or terminating government contracts, federal grants and contracts management, contract property acquisition and management, contract cost or price analyses, or contract compliance administration.
Your application should include the following:
- A completed online application showcasing how your qualifications align with the job requirements.
- An up-to-date resume.
- A cover letter detailing your interest in the position, your relevant skills and experience, and why you are the ideal candidate.
- At least three (3) professional references with current contact information.
SUPPLEMENTAL INFORMATION:
In addition to pay and other special employee programs, there are other benefits that WDFW employees may be eligible for. Click the “Benefits” tab at the top of this announcement to learn more.
Important Note:
All new employees must complete an Employment Eligibility Verification Form (I-9 Form) on their first day of work. If hired for this or any position at WDFW, you will be required to provide documentation proving you are eligible to work in the United States. For a list of acceptable documents, please use the following link: https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents
Union - WFSE:
This position is covered by a collective bargaining agreement between the State of Washington, Department of Fish and Wildlife and the Washington Federation of State Employees (WFSE). This recruitment may be used to fill positions in addition to those listed.
Veteran and Military Spouse Preference Notice:
Per RCW 73.16.010 Veterans and qualifying spouses who meet the minimum qualifications of a position are eligible for preference during the initial application review stage. To receive this benefit, please do the following:
- Notify us of your veteran or military spouse status by email at Cheri.Potter@dfw.wa.gov.
-
Veterans only – Attach a copy of your DD214 (Member 4 copy), NGB 22, or USDVA signed verification of service letter.
- Please redact any PII (personally identifiable information) data such as social security numbers.
- Subject line must include recruitment number, position, and spouse/veteran (example: 2024-1234 – Biologist 1 – Veteran).
- Include your name as it appears on your application in careers.wa.gov.
Diversity, Equity, and Inclusion Employer
As part of WDFW’s efforts to advance respectful and inclusive work environments, the Agency expects inclusivity as part of our professional interactions and communications. Therefore, we want to ensure that all individuals feel welcome, are treated fairly and respectfully. All staff are empowered to fully contribute to serving their work unit, Agency, and the citizens of Washington.
The Department of Fish and Wildlife is an equal opportunity employer. We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation and gender identity diversity. Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, disabled and Vietnam era veterans, and people of all sexual orientations and gender identities are encouraged to apply.
Request an accommodation: Persons needing accommodation in the application process or this announcement in an alternative format please contact Jayme Chase by phone 360-902-2278 or email Jayme.Chase@dfw.wa.gov, or the Telecommunications Device for the Deaf (TDD) at 800-833-6388.
Technical Difficulties: If you are having technical difficulties creating, accessing, or completing your application, please call NEOGOV toll-free at (855) 524-5627 or support@neogov.com.
Other questions: If you have other questions regarding this position, please reach out to Cheri.Potter@dfw.wa.gov and reference job number/title from the top of this posting.